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1. Letter Header: Company letterhead, date, and employee's full name and address
2. Formal Salutation: Professional greeting addressing the employee by name
3. Statement of Termination: Clear statement of employment termination and effective date
4. Pay in Lieu of Notice: Details of the notice period being paid in lieu and calculation basis
5. Final Payment Details: Breakdown of final payment including salary, PILON, and accrued holiday pay
6. Company Property: Instructions regarding return of company property and deadline
7. Employee Benefits: Information about cessation of benefits and any post-employment continuation
8. Tax Treatment: Statement about tax treatment of termination payments
9. Acknowledgment: Space for employee signature to acknowledge receipt and understanding
10. Closing: Professional closing and signature block for employer representative
1. Garden Leave: Include when employee is being placed on garden leave during notice period
2. Post-Employment Restrictions: Reference to existing restrictive covenants if applicable
3. Outstanding Commissions/Bonuses: Include if employee has any pending commission or bonus payments
4. Reference Provision: Details about providing future employment references
5. Ongoing Obligations: Reminder of continuing obligations regarding confidentiality
6. Legal Advice: Recommendation to seek independent legal advice if termination is part of a settlement
7. Grievance Procedures: Include if there are ongoing grievance procedures or appeals
1. Schedule 1 - Payment Calculation: Detailed breakdown of final payment calculation including PILON, holiday pay, and any other entitlements
2. Schedule 2 - Benefits Summary: List of benefits and their termination dates or continuation terms
3. Schedule 3 - Company Property Checklist: Itemized list of company property to be returned
4. Appendix A - Exit Procedures: Detailed checklist of actions required for proper offboarding
Financial Services
Technology
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Hospitality
Telecommunications
Media
Transportation
Energy
Real Estate
Non-Profit
Human Resources
Legal
Finance
Executive Leadership
Operations
Administration
Compliance
Employee Relations
Chief Executive Officer
Managing Director
Department Manager
Project Manager
Software Developer
Financial Analyst
Sales Representative
Marketing Specialist
Human Resources Officer
Operations Manager
Administrative Assistant
Customer Service Representative
Research Scientist
Account Manager
Business Development Executive
Technical Support Specialist
Product Manager
Quality Assurance Engineer
Legal Counsel
Finance Director
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