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Letter Of Intent Procurement for Ireland

Letter Of Intent Procurement Template for Ireland

A Letter of Intent for Procurement under Irish law is a preliminary document that outlines the intention of one party to procure goods or services from another party, setting forth the basic terms and conditions of the proposed transaction. This document, governed by Irish law and EU procurement regulations, serves as a framework for future negotiations while typically including both binding and non-binding provisions. It addresses key commercial terms, timelines, and conditions precedent to the final agreement, while maintaining compliance with Irish procurement legislation and EU directives.

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What is a Letter Of Intent Procurement?

A Letter Of Intent Procurement is commonly used in Irish business and public sector transactions as a preliminary step before entering into a formal procurement contract. It serves to document the parties' serious intention to proceed with a procurement transaction while allowing for further negotiation and due diligence. Under Irish law, these letters must carefully distinguish between binding and non-binding provisions to avoid unintended legal obligations. The document typically includes key commercial terms, proposed timelines, and any exclusivity arrangements, while ensuring compliance with Irish and EU procurement regulations. It's particularly valuable in complex procurement scenarios where parties need to demonstrate commitment while maintaining flexibility, and when regulatory approvals or further due diligence are required before finalizing the full agreement.

What sections should be included in a Letter Of Intent Procurement?

1. Letter Heading: Company letterhead, date, and addressee details

2. Subject Line: Clear identification of the document as a Letter of Intent for the specific procurement

3. Introduction: Brief introduction identifying the parties and the proposed transaction

4. Transaction Overview: High-level description of the proposed procurement, including the goods/services to be procured

5. Key Commercial Terms: Outline of principal terms including proposed pricing, quantity, and delivery timeline

6. Due Diligence: Overview of any due diligence requirements and timeline

7. Exclusivity: Statement regarding any exclusivity period

8. Timeline: Proposed timeline for negotiation and execution of definitive agreements

9. Non-Binding Nature: Clear statement about which provisions are non-binding

10. Binding Provisions: Specific provisions that are intended to be binding (e.g., confidentiality, costs, exclusivity)

11. Closing: Formal closing, signature blocks for both parties

What sections are optional to include in a Letter Of Intent Procurement?

1. Break Fee: Include when parties agree to a break fee if the transaction doesn't proceed under certain circumstances

2. Regulatory Approvals: Include when the procurement requires specific regulatory approvals or compliance

3. Cost Allocation: Include when parties need to specify how costs will be allocated during the negotiation phase

4. Governing Law Statement: Include when dealing with international parties to specify Irish law as governing law

5. Non-Circumvention: Include when there's a need to prevent parties from circumventing each other in the procurement process

What schedules should be included in a Letter Of Intent Procurement?

1. Schedule A - Preliminary Specifications: High-level specifications of goods/services to be procured

2. Schedule B - Proposed Timeline: Detailed timeline for the procurement process and key milestones

3. Schedule C - Due Diligence Requirements: List of required documentation and information for due diligence

4. Appendix 1 - Key Commercial Terms Summary: Summary sheet of principal commercial terms proposed

5. Appendix 2 - Required Approvals: List of necessary internal and external approvals required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Ireland

Publisher

Ƶ

Document Type

Letter of Intent

Cost

Free to use
Relevant legal definitions






















Clauses





















Relevant Industries

Public Sector

Healthcare

Construction

Information Technology

Manufacturing

Professional Services

Energy

Transportation

Education

Telecommunications

Financial Services

Retail

Infrastructure

Defense

Environmental Services

Relevant Teams

Procurement

Legal

Commercial

Supply Chain

Operations

Finance

Project Management

Business Development

Risk Management

Compliance

Vendor Management

Relevant Roles

Procurement Manager

Commercial Director

Chief Procurement Officer

Legal Counsel

Contracts Manager

Supply Chain Manager

Business Development Manager

Project Manager

Operations Director

Purchasing Manager

Tender Specialist

Procurement Officer

Commercial Manager

Chief Financial Officer

Category Manager

Vendor Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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