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1. Letter Header: Company letterhead, date, and employee's full name and position
2. Greeting: Professional but warm salutation addressing the employee by name
3. Opening Paragraph: Brief introduction stating the purpose of the letter and expressing appreciation
4. Specific Achievement: Detailed description of the specific achievement, project, or behavior being recognized
5. Impact Statement: Explanation of how the employee's contribution has positively impacted the team/company
6. Expression of Gratitude: Clear statement of thanks and appreciation
7. Closing: Professional closing with manager's name, title, and signature
1. Future Opportunities: Include when you want to highlight potential growth or upcoming projects - but avoid making specific promises
2. Team Recognition: Include when the achievement was part of a team effort while still highlighting the individual's specific contribution
3. Performance Metrics: Include when specific measurable achievements or metrics support the recognition
4. Copy Notice: Include when the letter should be copied to HR or other relevant departments
1. Performance Data Attachment: Optional attachment showing relevant performance metrics or project outcomes
2. Recognition Program Details: If the compliment is part of a formal recognition program, attach program details and any associated benefits
Technology
Financial Services
Healthcare
Manufacturing
Retail
Education
Professional Services
Construction
Hospitality
Public Sector
Telecommunications
Energy
Transportation
Media and Entertainment
Non-profit
Human Resources
Operations
Finance
Legal
Information Technology
Marketing
Sales
Customer Service
Research and Development
Production
Quality Assurance
Administration
Public Relations
Facilities Management
Project Management Office
Chief Executive Officer
Managing Director
Department Manager
Team Leader
Supervisor
Human Resources Manager
Operations Manager
Project Manager
Line Manager
Division Head
Regional Manager
Branch Manager
Senior Manager
Executive Director
Department Head
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