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The Payment Confirmation Letter to Supplier is a crucial business document used in Indonesian commercial transactions to formally acknowledge and document payments made to suppliers. This document type is particularly important in the Indonesian business context, where formal payment documentation is required for accounting, tax, and audit purposes under various regulations including the Indonesian Civil Code and trade laws. The letter should be used whenever significant payments are made to suppliers, particularly for large transactions, international payments, or when formal payment documentation is requested. It typically includes comprehensive payment details, bank transaction references, invoice numbers, and tax implications where applicable. This document helps maintain clear payment records, prevents payment disputes, and supports compliance with Indonesian business documentation requirements. The Payment Confirmation Letter to Supplier also serves as evidence of payment in business transactions and can be crucial for both domestic and international trade relationships.

1. Letter Header: Company letterhead, date, reference number, and recipient's complete address

2. Subject Line: Clear indication that this is a Payment Confirmation Letter with reference to specific invoice(s)

3. Opening Statement: Formal greeting and clear statement of the letter's purpose

4. Payment Details: Specific information about the payment including amount, currency, payment date, and payment method

5. Invoice Reference: Clear reference to the invoice(s) being paid, including invoice numbers and dates

6. Bank Transaction Details: Reference numbers or transaction IDs for payment tracking

7. Closing Statement: Professional closing with contact information for any queries

8. Signature Block: Authorized signatory details and company stamp