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A Public Trust Clearance helps Indonesian government agencies verify that employees can be trusted with sensitive, but not classified, information. It's a security screening process that falls between basic employment checks and higher-level security clearances, commonly used in ministries, state-owned enterprises, and regulatory bodies.

Under Indonesian civil service regulations, this clearance involves reviewing an individual's criminal records, financial history, and personal background. It's particularly important for roles handling public funds, regulatory oversight, or sensitive citizen data. The process typically takes 2-3 months and must be renewed every 5 years to maintain public sector positions of trust.

Get a Public Trust Clearance before hiring employees who will handle sensitive government information, manage public funds, or access citizen data systems. This applies to roles across Indonesian ministries, state-owned enterprises, and regulatory agencies—especially positions involving financial oversight, public procurement, or data management.

The clearance becomes essential when employees need access to internal government databases, participate in regulatory decision-making, or oversee public resources. For example, procurement officers, financial controllers, and IT administrators in government institutions need this clearance before starting their duties. Starting the process early helps avoid delays in employee onboarding and project implementation.

• Basic Public Trust Clearance: For entry-level government positions handling routine administrative tasks and basic public records
• Intermediate Trust Clearance: Required for mid-level staff managing departmental budgets or accessing sensitive internal databases
• Enhanced Public Trust: Used for senior positions involving financial oversight, regulatory decision-making, or critical infrastructure access
• Special Function Clearance: Tailored for specific roles in law enforcement, tax administration, or customs operations
• Technical Systems Access: Specifically for IT personnel and system administrators managing government digital infrastructure

• Government HR Departments: Initiate and process Public Trust Clearance applications for new hires and existing employees
• Security Clearance Officers: Review applications, conduct background checks, and make final clearance determinations
• Civil Service Candidates: Submit personal information and undergo screening before taking sensitive positions
• Department Heads: Request clearances for staff and ensure compliance within their units
• State Institution Leaders: Set clearance requirements and oversee implementation across their organizations
• Internal Audit Teams: Monitor clearance compliance and verify proper documentation maintenance

• Personal Information: Gather applicant's full legal name, birth details, citizenship status, and residential history for the past 7 years
• Employment Records: Compile complete work history, including positions, dates, and supervisors' contact information
• Education Verification: Collect certified copies of academic credentials and professional certifications
• Financial Documents: Request tax returns, bank statements, and any records of significant debts or assets
• References: Obtain contact details for professional and character references who can verify provided information
• Legal Records: Include police clearance certificate and any relevant court documents from local authorities

• Applicant Details: Full legal name, national ID number, current address, and employment position
• Scope Declaration: Specific access levels and information types covered by the clearance
• Background Check Authorization: Written consent for investigations into personal, financial, and criminal records
• Confidentiality Terms: Clear obligations regarding handling of sensitive information and data protection
• Validity Period: Start date and expiration timeline, typically 5 years under Indonesian regulations
• Official Signatures: Authorized government officer's signature, department seal, and date of issuance
• Legal Framework: Reference to relevant Indonesian civil service and security regulations

A Public Trust Clearance differs significantly from an Access Control Policy in both scope and purpose. While both documents manage access to sensitive information, they serve distinct functions in Indonesia's regulatory framework.

• Legal Authority: Public Trust Clearance is a government-issued security credential, while Access Control Policy is an internal organizational document
• Duration: Trust Clearances require renewal every 5 years; Access Control Policies remain valid until amended by the organization
• Scope of Coverage: Trust Clearances focus on individual trustworthiness and background verification, while Access Control Policies outline system-wide rules and procedures
• Implementation Level: Trust Clearances operate at the national civil service level, whereas Access Control Policies function at the organizational or departmental level
• Verification Process: Trust Clearances require extensive background checks and government approval; Access Control Policies need only internal management approval