��������Ƶ

A Certificate of Incumbency proves who holds official positions within your company, like directors, commissioners, and key officers. Indonesian businesses commonly need this document when opening bank accounts, signing major contracts, or dealing with foreign partners who want to verify your company's leadership structure.

Under Indonesian Company Law, this official certificate lists each leader's name, role, and appointment date. Banks and business partners trust it as reliable proof of who can legally act on behalf of your company. Think of it as your organization's ID card that shows who's who in your leadership team - especially useful for international business dealings.

You need a Certificate of Incumbency when establishing new business relationships, especially with international partners or banks. Indonesian companies commonly use this document during bank account openings, loan applications, or when setting up relationships with foreign suppliers who need to verify your company's authorized representatives.

Many situations trigger the need for this certificate: signing major contracts, participating in government tenders, conducting property transactions, or updating your company's legal documentation with regulators. Indonesian notaries often request it to validate signatures on important documents, particularly for transactions involving overseas parties or significant financial commitments.

• Standard Corporate Certificate: Most common version issued by Indonesian companies, listing directors, commissioners, and key officers with their appointment dates and authority levels
• Bank-Specific Format: Tailored version meeting specific bank requirements, often including specimen signatures and special authorization details
• International Trade Version: Enhanced certificate with English translations and additional company details, commonly used for foreign business relationships
• Notarial Certificate: Formally notarized version with extra legal validations, typically required for high-value transactions or government tender participation

• Corporate Secretaries: Usually prepare and maintain the Certificate of Incumbency, ensuring it reflects current leadership structure
• Board Members: Directors and commissioners whose positions and authority are certified in the document
• Banks and Financial Institutions: Request and rely on these certificates when opening accounts or processing major transactions
• Foreign Business Partners: Use them to verify authorized representatives of Indonesian companies before signing contracts
• Notaries: Verify and authenticate the certificates, especially for international use or major corporate actions

• Company Details: Gather your current company registration number, business address, and incorporation date from official documents
• Leadership Information: Collect names, positions, appointment dates, and term lengths for all directors and commissioners
• Corporate Documents: Have ready your latest Articles of Association and any board meeting minutes confirming appointments
• Signature Specimens: Obtain authorized signatures from all listed officers, especially if required for bank purposes
• Notarization Plan: Decide if you need notarial authentication, particularly for international use or major transactions

• Company Identification: Full legal name, registration number, and registered office address in Indonesia
• Leadership Details: Complete list of directors and commissioners with their full names, positions, and appointment dates
• Authority Statement: Clear description of each officer's powers and limitations under company bylaws
• Verification Section: Corporate secretary or authorized officer's declaration confirming information accuracy
• Authentication Block: Space for notarial stamps, company seal, and authorized signatures
• Date and Duration: Issue date and validity period of the certificate

A Certificate of Incumbency is often confused with a Certificate of Authority, but they serve distinct purposes in Indonesian business law. While both documents verify official company representatives, their scope and applications differ significantly.

• Scope of Verification: A Certificate of Incumbency provides comprehensive proof of all current directors and commissioners, while a Certificate of Authority typically authorizes specific individuals for particular transactions or time periods
• Duration and Purpose: Incumbency certificates serve as ongoing proof of company leadership structure, whereas Authority certificates usually relate to specific actions or limited timeframes
• Legal Weight: Banks and foreign partners typically require Incumbency certificates for establishing long-term relationships, while Authority certificates work better for one-off transactions or specific business activities
• Documentation Requirements: Incumbency certificates need supporting corporate documents like board minutes, while Authority certificates often require only specific authorization details