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An Affidavit of Loss is a sworn statement you make when important documents or items go missing. In Indonesia, this legal declaration helps protect you from liability and supports requests for replacement documents, like lost share certificates, property titles, or official business permits.

Indonesian law requires these affidavits to be signed before a notary (notaris) and include specific details about the lost item, how it went missing, and steps taken to find it. Banks, government offices, and companies typically need this document before they'll issue replacements, making it an essential tool for both individuals and businesses dealing with lost important papers.

You need an Affidavit of Loss when important documents disappear and you need official replacements. Common situations include losing your share certificates, land titles, business permits, or company seals in Indonesia. Getting this affidavit quickly helps prevent unauthorized use of your lost documents and speeds up the replacement process.

Time matters - file your Affidavit of Loss as soon as you discover something's missing. Indonesian banks and government offices require this sworn statement before issuing new documents. For businesses, prompt filing protects against potential fraud and maintains operational continuity, especially when dealing with essential corporate papers or licenses.

• Basic Property Document Loss: Used when personal documents like land certificates, property deeds, or vehicle registrations go missing
• Corporate Document Affidavit: Covers lost company documents, including business licenses, share certificates, or official seals
• Bank-Related Loss Statement: Specifically formatted for lost banking documents, checkbooks, or savings account books
• Personal Identity Loss: Handles missing identity cards, passports, or residence permits
• Educational Document Loss: Used for lost diplomas, transcripts, or professional certifications requiring replacement

• Individual Citizens: File Affidavits of Loss when personal documents like IDs, certificates, or property titles go missing
• Business Owners: Need these affidavits for lost company documents, licenses, or corporate seals
• Notaries (Notaris): Verify identities, witness signatures, and certify the affidavit's authenticity
• Government Agencies: Accept and process affidavits as part of document replacement procedures
• Banks and Financial Institutions: Require affidavits before replacing lost banking documents or updating records
• Legal Representatives: Help draft and file affidavits on behalf of clients

• Document Details: Gather exact information about the lost item including serial numbers, dates issued, and identifying features
• Loss Circumstances: Document when and where the item was last seen, how it was lost, and steps taken to locate it
• Personal Information: Prepare your valid ID, current address, and contact details
• Supporting Evidence: Collect any police reports, original receipts, or related correspondence
• Notary Appointment: Schedule a meeting with a local notaris to witness and certify your statement
• Filing Requirements: Check specific requirements from the institution that will receive your affidavit

• Title and Declaration: Clear statement that this is an Affidavit of Loss with declarant's full legal name
• Personal Details: Complete identity information, including ID number, address, and occupation
• Item Description: Detailed specifications of the lost item with identifying features
• Loss Narrative: Specific circumstances of the loss, including date, location, and discovery
• Search Statement: Description of efforts made to locate the lost item
• Legal Declaration: Sworn statement that information provided is true and accurate
• Notary Section: Space for notary's certification, stamp, and signature

An Affidavit of Loss differs significantly from an Affidavit in several key ways. While both are sworn statements, they serve distinct purposes in Indonesian legal practice.

• Purpose and Scope: An Affidavit of Loss specifically deals with missing documents or items, while a general Affidavit can cover any factual declaration under oath
• Required Content: Affidavit of Loss must include detailed information about the lost item and circumstances of loss, whereas a general Affidavit only needs relevant facts for its specific purpose
• Legal Usage: Affidavit of Loss is primarily used for replacement document requests, while general Affidavits serve broader legal purposes like court testimony or business transactions
• Processing Requirements: Affidavit of Loss often requires additional supporting documents and specific institutional approvals, unlike standard Affidavits which may need simpler verification