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Thank You Letter For Termination Of Service for Hong Kong

Thank You Letter For Termination Of Service Template for Hong Kong

A formal letter document governed by Hong Kong law that professionally acknowledges the end of an employment relationship and expresses gratitude for the employee's service. This document serves as a professional courtesy while maintaining compliance with Hong Kong employment regulations, particularly the Employment Ordinance (Cap. 57). It combines appreciation for past contributions with formal acknowledgment of service termination, helping maintain positive professional relationships and potentially supporting future reference requests.

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What is a Thank You Letter For Termination Of Service?

The Thank You Letter For Termination of Service is a crucial document in Hong Kong's professional environment, typically issued upon the mutually agreed or amicable conclusion of employment. It serves multiple purposes: formally documenting the end of service, expressing genuine appreciation for the employee's contributions, and maintaining professional goodwill. While not strictly required by Hong Kong's Employment Ordinance, this document has become standard practice in professional settings, particularly useful for maintaining positive relationships and supporting future reference requests. The letter should be crafted in compliance with Hong Kong employment law principles, especially regarding any statements about service period or final entitlements.

What sections should be included in a Thank You Letter For Termination Of Service?

1. Date and Address Block: Current date and recipient's full contact details

2. Greeting: Professional salutation addressing the former employee by name

3. Service Acknowledgment: Specific mention of the service period and role

4. Expression of Gratitude: Detailed appreciation for their contributions and specific achievements

5. Confirmation of Termination: Brief, professional acknowledgment of the end of service

6. Well Wishes: Professional good wishes for their future endeavors

7. Closing and Signature: Professional closing, signature block with sender's details

What sections are optional to include in a Thank You Letter For Termination Of Service?

1. Reference Offer: Include when willing to serve as a reference for future employment

2. Project Handover Acknowledgment: Include when acknowledging successful completion of handover processes

3. Future Networking: Include when expressing interest in maintaining professional contact

4. Benefits Information: Include when confirming final handling of benefits or entitlements

5. Company Property Return: Include when acknowledging return of company assets

What schedules should be included in a Thank You Letter For Termination Of Service?

1. Contact Information Sheet: Optional attachment with relevant contact details for outstanding matters

2. Service History Summary: Optional attachment summarizing key achievements and responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Service Letter

Cost

Free to use
Relevant legal definitions










Clauses











Relevant Industries

Financial Services

Technology

Retail

Manufacturing

Professional Services

Healthcare

Education

Construction

Hospitality

Logistics

Real Estate

Media and Entertainment

Telecommunications

Relevant Teams

Human Resources

Management

Operations

Administration

Corporate Services

People Operations

Employee Relations

Talent Management

Relevant Roles

HR Director

HR Manager

Department Manager

CEO

Managing Director

Division Head

Team Leader

Office Manager

HR Executive

Department Supervisor

Regional Manager

Branch Manager

General Manager

Chief Operating Officer

Industries




Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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