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Severance Agreement Letter
"I need a Severance Agreement Letter for our Hong Kong-based Chief Technology Officer who will be leaving due to mutual agreement on March 15, 2025, including provisions for unvested stock options, extended health benefits, and a 6-month non-compete clause."
1. Letterhead and Date: Company letterhead, date, and reference number if applicable
2. Addressee Details: Employee's full name and address
3. Subject Line: Clear indication that this is a Severance Agreement Letter
4. Opening Statement: Reference to previous discussions about employment termination
5. Termination Details: Confirmation of last day of employment and reasons for separation
6. Financial Terms: Details of severance payment, calculation method, and payment timing
7. Statutory Entitlements: Confirmation of payment for unused annual leave, MPF arrangements, and other statutory benefits
8. Company Property: Requirements for returning company property and handling confidential information
9. Release and Waiver: Mutual release of claims and waiver of rights
10. Reference and Announcement: Arrangements for employment references and internal/external announcements
11. Acknowledgment: Space for employee signature indicating acceptance of terms
12. Closing: Signature block for employer representative
1. Post-termination Restrictions: Include when there are non-compete or non-solicitation obligations to be enforced
2. Continuing Benefits: Include when extending medical coverage or other benefits beyond termination
3. Stock Options/Share Awards: Include when employee has outstanding equity compensation arrangements
4. Legal Representation: Include when acknowledging that employee has had opportunity for independent legal advice
5. Tax Indemnity: Include when specific tax implications need to be addressed
6. Outplacement Support: Include when offering career transition services
7. Garden Leave: Include when employee will be on garden leave before final termination
1. Schedule A - Payment Calculation: Detailed breakdown of severance payment calculation, including years of service, monthly wage, and statutory formula
2. Schedule B - Outstanding Benefits: List of all accrued benefits, including pro-rated bonus, unused leave, and expense claims
3. Schedule C - Company Property Checklist: Itemized list of company property to be returned
4. Appendix 1 - Confidentiality Obligations: Detailed description of ongoing confidentiality obligations
5. Appendix 2 - Reference Letter: Standard form of reference letter to be provided
Authors
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Real Estate
Construction
Hospitality
Telecommunications
Media and Entertainment
Transportation and Logistics
Energy and Utilities
Consumer Goods
Non-Profit Organizations
Human Resources
Legal
Finance
Executive Management
Operations
Administration
Compliance
Payroll
Employee Relations
Chief Executive Officer
Chief Financial Officer
Managing Director
Senior Manager
Department Head
Project Manager
Senior Executive
Account Manager
Software Developer
Sales Representative
Administrative Officer
Operations Manager
Research Analyst
Marketing Executive
Human Resources Manager
Financial Analyst
Technical Specialist
Business Development Manager
Legal Counsel
Product Manager
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