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Severance Agreement Letter Template for Hong Kong

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Key Requirements PROMPT example:

Severance Agreement Letter

"I need a Severance Agreement Letter for our Hong Kong-based Chief Technology Officer who will be leaving due to mutual agreement on March 15, 2025, including provisions for unvested stock options, extended health benefits, and a 6-month non-compete clause."

Document background
A Severance Agreement Letter is a crucial document used when terminating an employment relationship in Hong Kong. It is typically employed in situations of mutual separation, redundancy, or negotiated exits, providing a comprehensive framework for the termination arrangement. The document must align with Hong Kong's employment laws, particularly the Employment Ordinance (Cap. 57), and should include essential elements such as termination date, severance payment calculations, treatment of benefits, and any post-employment obligations. The Severance Agreement Letter serves multiple purposes: it provides legal protection for both parties, ensures compliance with statutory requirements, documents the agreed-upon terms of separation, and helps prevent future disputes. It's particularly important in Hong Kong's business environment where employment relationships are heavily regulated and statutory entitlements must be carefully addressed.
Suggested Sections

1. Letterhead and Date: Company letterhead, date, and reference number if applicable

2. Addressee Details: Employee's full name and address

3. Subject Line: Clear indication that this is a Severance Agreement Letter

4. Opening Statement: Reference to previous discussions about employment termination

5. Termination Details: Confirmation of last day of employment and reasons for separation

6. Financial Terms: Details of severance payment, calculation method, and payment timing

7. Statutory Entitlements: Confirmation of payment for unused annual leave, MPF arrangements, and other statutory benefits

8. Company Property: Requirements for returning company property and handling confidential information

9. Release and Waiver: Mutual release of claims and waiver of rights

10. Reference and Announcement: Arrangements for employment references and internal/external announcements

11. Acknowledgment: Space for employee signature indicating acceptance of terms

12. Closing: Signature block for employer representative

Optional Sections

1. Post-termination Restrictions: Include when there are non-compete or non-solicitation obligations to be enforced

2. Continuing Benefits: Include when extending medical coverage or other benefits beyond termination

3. Stock Options/Share Awards: Include when employee has outstanding equity compensation arrangements

4. Legal Representation: Include when acknowledging that employee has had opportunity for independent legal advice

5. Tax Indemnity: Include when specific tax implications need to be addressed

6. Outplacement Support: Include when offering career transition services

7. Garden Leave: Include when employee will be on garden leave before final termination

Suggested Schedules

1. Schedule A - Payment Calculation: Detailed breakdown of severance payment calculation, including years of service, monthly wage, and statutory formula

2. Schedule B - Outstanding Benefits: List of all accrued benefits, including pro-rated bonus, unused leave, and expense claims

3. Schedule C - Company Property Checklist: Itemized list of company property to be returned

4. Appendix 1 - Confidentiality Obligations: Detailed description of ongoing confidentiality obligations

5. Appendix 2 - Reference Letter: Standard form of reference letter to be provided

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Real Estate

Construction

Hospitality

Telecommunications

Media and Entertainment

Transportation and Logistics

Energy and Utilities

Consumer Goods

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Finance

Executive Management

Operations

Administration

Compliance

Payroll

Employee Relations

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Managing Director

Senior Manager

Department Head

Project Manager

Senior Executive

Account Manager

Software Developer

Sales Representative

Administrative Officer

Operations Manager

Research Analyst

Marketing Executive

Human Resources Manager

Financial Analyst

Technical Specialist

Business Development Manager

Legal Counsel

Product Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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