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Personal Data Privacy Notice Template for Hong Kong

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Key Requirements PROMPT example:

Personal Data Privacy Notice

"I need a Personal Data Privacy Notice for my Hong Kong-based e-commerce startup launching in January 2025, which will collect customer data and use cookies for website tracking and marketing purposes."

Document background
A Personal Data Privacy Notice is a crucial document required for organizations operating in Hong Kong that collect, process, or handle personal data. This document ensures compliance with the Personal Data (Privacy) Ordinance (PDPO) and demonstrates transparency in data handling practices. It should be implemented when an organization begins collecting personal data, updates its data handling practices, or enters the Hong Kong market. The notice must address specific requirements under Hong Kong law, including the six Data Protection Principles, and should be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements. Organizations must ensure this document is easily accessible to data subjects and written in clear, understandable language.
Suggested Sections

1. Introduction: Overview of the organization and purpose of the privacy notice

2. Scope of the Privacy Notice: Description of who the notice applies to and what activities it covers

3. Types of Personal Data Collected: Comprehensive list and description of the categories of personal data collected

4. Purpose of Collection: Detailed explanation of why personal data is collected and how it will be used

5. Data Collection Methods: Description of how personal data is collected (direct collection, cookies, third parties, etc.)

6. Use and Disclosure of Personal Data: Explanation of how personal data is used and circumstances under which it may be shared

7. Data Retention: Information about how long personal data is kept and criteria for determining retention periods

8. Data Security: Description of measures taken to protect personal data

9. Data Subject Rights: Explanation of rights under the PDPO including access, correction, and deletion rights

10. Contact Information: Details of how to contact the organization's data protection officer or relevant department

Optional Sections

1. Cross-border Data Transfers: Required if personal data is transferred outside of Hong Kong

2. Direct Marketing: Required if personal data is used for direct marketing purposes, including opt-in/opt-out procedures

3. Cookies and Tracking Technologies: Required for organizations operating websites or online services

4. Children's Privacy: Required if services may be accessed by or data collected from children

5. Automated Decision Making: Required if organization uses automated processing to make significant decisions

6. Employment Data Processing: Required if notice covers employee or job applicant data

7. CCTV and Surveillance: Required if organization uses surveillance systems

Suggested Schedules

1. Schedule 1: Categories of Personal Data: Detailed list of all types of personal data collected, organized by category

2. Schedule 2: Third Party Recipients: List of types of third parties with whom personal data may be shared

3. Schedule 3: Cookie Policy: Detailed information about cookies and other tracking technologies used

4. Appendix A: Data Subject Request Form: Standard form for submitting data access or correction requests

5. Appendix B: Direct Marketing Consent Form: Optional form for obtaining explicit marketing consent

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































Clauses





























Relevant Industries

Financial Services

Healthcare

Retail

Technology

Education

Professional Services

E-commerce

Telecommunications

Insurance

Real Estate

Hospitality

Manufacturing

Transportation

Media and Entertainment

Government and Public Sector

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Human Resources

Marketing

Customer Service

Operations

Risk Management

Data Protection

Corporate Governance

Internal Audit

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Chief Compliance Officer

Legal Counsel

Privacy Manager

Compliance Manager

Information Security Officer

Risk Manager

Corporate Secretary

Chief Technology Officer

HR Director

Marketing Director

Customer Service Manager

Operations Manager

IT Security Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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