The Letter to Continue Employment Contract is a crucial document in Hong Kong's employment landscape, typically used when an existing employment contract needs to be extended or continued. This document is particularly relevant when fixed-term contracts are due for renewal, when continuing employment following a probationary period, or when formalizing the continuation of employment with modified terms. It must comply with Hong Kong's Employment Ordinance and related employment legislation, ensuring that all statutory requirements are met. The letter serves as a formal record of the employment continuation, outlining any changes to terms while referencing the original employment contract. It provides legal protection for both parties and helps maintain clear employment records, which is essential for compliance with Hong Kong employment regulations.
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1. Letter Header: Company letterhead, date, and employee's name and address
2. Reference Line: Reference to the original employment contract and its date
3. Subject Line: Clear indication that this is a continuation of employment contract
4. Confirmation of Continuation: Statement confirming the continuation of employment and reference to the original contract
5. Employment Period: Specification of the new employment period (fixed term or continuous)
6. Current Role and Responsibilities: Confirmation of the employee's position and key responsibilities
7. Existing Terms Reference: Statement confirming that all other terms and conditions remain unchanged
8. Acknowledgment Request: Request for the employee to acknowledge and return a signed copy
9. Signature Block: Space for employer's signature, name, and title
1. Salary Review: Include if there are any changes to the employee's compensation package
2. Modified Terms: Include if any terms from the original contract are being modified
3. Performance Recognition: Include if the continuation is tied to good performance or achievements
4. Probation Extension: Include if a probation period needs to be extended
5. Compliance Updates: Include if there are new compliance requirements or policy updates
6. Benefits Adjustment: Include if there are any changes to employee benefits
7. Confidentiality Reminder: Include if there's a need to reinforce confidentiality obligations
1. Schedule of Updated Terms: Detailed list of any modified terms and conditions, if applicable
2. Revised Job Description: Updated job responsibilities if the role has evolved
3. Benefits Summary: Summary of current benefits package if changes have been made
4. Performance Metrics: Key performance indicators or targets for the new period if applicable
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Relevant Teams
Human Resources
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Corporate Secretarial
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Personnel Administration
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Relevant Roles
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Company Secretary
HR Business Partner
Recruitment Manager
HR Operations Manager
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HR Administrator
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Chief Human Resources Officer
HR Coordinator
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