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Job Description Letter for Hong Kong

Job Description Letter Template for Hong Kong

A Job Description Letter is a formal document used in Hong Kong employment relationships that outlines the specific duties, responsibilities, and expectations associated with a particular role within an organization. This document, governed by Hong Kong employment law including the Employment Ordinance (Cap. 57), serves as a crucial reference point for both employer and employee, detailing the position's scope, reporting relationships, and key performance areas. While not a full employment contract, it forms an important part of the employment documentation and helps ensure clarity and compliance with Hong Kong's employment regulations.

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What is a Job Description Letter?

The Job Description Letter is a fundamental document in Hong Kong's employment framework, typically issued either during the recruitment process or when documenting changes to an existing role. It serves multiple purposes: defining the scope of employment, setting clear expectations, and ensuring compliance with Hong Kong employment laws. This document is essential for both employers and employees as it provides a clear reference point for performance evaluation, helps prevent misunderstandings about job responsibilities, and supports proper workforce management. While not as extensive as a full employment contract, the Job Description Letter must align with Hong Kong's Employment Ordinance and related regulations, making it a crucial component of employment documentation.

What sections should be included in a Job Description Letter?

1. Company Information and Letterhead: Official company letterhead including company name, address, and contact details

2. Date and Reference: Current date and any reference number for the letter

3. Employee Details: Full name and address of the employee

4. Position Title: Clear statement of the job title and department/team

5. Reporting Relationship: Direct supervisor or reporting structure

6. Primary Duties and Responsibilities: Main tasks, duties, and expectations of the role

7. Work Location: Primary workplace location and any flexibility arrangements

8. Employment Status: Whether the position is full-time, part-time, or contract-based

9. Working Hours: Standard working hours, days, and any shift patterns

10. Compensation Structure: Base salary, payment frequency, and any guaranteed bonuses

11. Closing and Signatures: Space for company representative signature and employee acknowledgment

What sections are optional to include in a Job Description Letter?

1. Performance Expectations: Specific KPIs or performance metrics, used for roles with quantifiable targets

2. Travel Requirements: Include if the role requires regular travel

3. Equipment Provided: List of company-provided tools and equipment, relevant for technical or remote roles

4. Language Requirements: Specific language proficiency requirements if essential to the role

5. Physical Requirements: Physical demands of the job, necessary for roles involving manual labor

6. Confidentiality Statement: Special confidentiality requirements, important for roles handling sensitive information

7. Qualification Requirements: Required licenses or certifications that must be maintained

8. Probation Period: Details of any probationary period if applicable

What schedules should be included in a Job Description Letter?

1. Schedule A - Detailed Job Responsibilities: Comprehensive list of all job duties and responsibilities

2. Schedule B - Benefits Summary: Detailed breakdown of all employee benefits and entitlements

3. Schedule C - Performance Metrics: Detailed performance evaluation criteria and targets

4. Schedule D - Company Policies: Reference to relevant company policies that directly affect the role

5. Appendix 1 - Organizational Chart: Team or department structure showing reporting relationships

6. Appendix 2 - Required Competencies: Detailed list of required skills and competencies for the role

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Service Letter

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Real Estate

Hospitality

Construction

Logistics

Media and Entertainment

Telecommunications

Consumer Goods

Energy

Relevant Teams

Human Resources

Finance

Legal

Marketing

Sales

Information Technology

Operations

Research and Development

Customer Service

Administration

Product Development

Quality Assurance

Supply Chain

Business Development

Corporate Communications

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Human Resources Director

Marketing Manager

Sales Representative

Software Engineer

Project Manager

Operations Manager

Administrative Assistant

Customer Service Representative

Financial Analyst

Research Scientist

Legal Counsel

Product Manager

Business Development Manager

Data Analyst

Account Manager

Quality Assurance Specialist

Supply Chain Manager

Digital Marketing Specialist

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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