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Fund Confirmation Letter

Fund Confirmation Letter Template for Hong Kong

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Key Requirements PROMPT example:

Fund Confirmation Letter

"I need a Fund Confirmation Letter for a Hong Kong retail investor's subscription of HKD 500,000 to the Asia Pacific Equity Fund, with the investment to be processed on March 15, 2025; the letter should include standard risk disclosures and fee structure for retail investors."

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Document background
The Fund Confirmation Letter is a crucial document in Hong Kong's investment fund industry, issued following an investor's successful subscription to a fund. It serves as official documentation of the investment terms, providing concrete evidence of the investor's participation in the fund and the specific details of their investment. This document is typically issued after the receipt and acceptance of a subscription agreement and cleared funds, in compliance with Hong Kong's Securities and Futures Ordinance and other applicable regulations. The letter includes essential information such as investment amount, unit/share allocation, pricing, and relevant fund identifiers, while also incorporating necessary regulatory disclosures and compliance statements required under Hong Kong law.
Suggested Sections

1. Letter Header: Including date, recipient's name and address, and reference number

2. Subject Line: Clear identification of the fund and purpose of the letter

3. Salutation: Formal greeting to the recipient

4. Fund Identification: Full legal name of the fund, registration details, and any relevant identification numbers

5. Investment Details: Confirmation of investment amount, unit/share price, and number of units/shares allocated

6. Transaction Details: Date of investment, settlement information, and transaction reference numbers

7. Investor Information: Confirmation of investor details and account information

8. Acknowledgment Statement: Formal confirmation statement of the investment

9. Contact Information: Details for further queries or communications

10. Closing and Signature: Formal closing, including authorized signatory details

Optional Sections

1. Multiple Share Classes: Additional section when investment involves multiple share classes or series

2. Special Status Declaration: Required when investor has professional, institutional, or other special status

3. Nominee Information: When units/shares are held through a nominee structure

4. Lock-up Period Details: If applicable, information about any lock-up period or restrictions on redemption

5. Fee Structure: Detailed breakdown of applicable fees when non-standard fee arrangements apply

6. Tax Status: Confirmation of tax status or tax-related declarations when required

Suggested Schedules

1. Fund Terms Summary: Summary of key terms and conditions of the fund

2. Fee Schedule: Detailed breakdown of all applicable fees and charges

3. KYC Documentation: List of received Know Your Client documents and compliance confirmations

4. Payment Instructions: Detailed banking and settlement instructions

5. Regulatory Disclosures: Required regulatory statements and risk disclosures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses















Relevant Industries

Asset Management

Banking

Investment Services

Wealth Management

Private Equity

Hedge Funds

Financial Services

Fund Administration

Professional Services

Securities and Investment

Relevant Teams

Legal

Compliance

Fund Operations

Client Services

Investment Operations

Risk Management

Fund Administration

Document Control

Investor Relations

Investment Management

Relevant Roles

Fund Manager

Compliance Officer

Legal Counsel

Investment Operations Manager

Client Services Manager

Transfer Agent Officer

Fund Administrator

Risk Manager

Investment Director

Relationship Manager

Operations Director

Chief Investment Officer

Portfolio Manager

Investor Relations Manager

Document Control Specialist

Industries







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