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Exclusive Property Management Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Exclusive Property Management Agreement

"Need an Exclusive Property Management Agreement for a 50-story grade A commercial building in Central, Hong Kong, starting March 1, 2025, with specific provisions for green building management and smart building technology integration."

Document background
The Exclusive Property Management Agreement is a crucial document used in Hong Kong's real estate sector when property owners or owners' corporations wish to delegate the comprehensive management of their property to a professional management company on an exclusive basis. This agreement is particularly important in Hong Kong's dense urban environment, where proper building management is essential and strictly regulated under the Property Management Services Ordinance (Cap. 626) and related legislation. The document typically includes detailed provisions for building maintenance, security services, cleaning, financial management, and compliance with local regulations. It establishes clear lines of authority, responsibilities, and performance standards while protecting both parties' interests through carefully structured liability and indemnity clauses. The agreement is designed to ensure professional management services while maintaining compliance with Hong Kong's stringent property management requirements.
Suggested Sections

1. Parties: Identification of the property owner/owners' corporation and the property management company

2. Background: Context of the agreement, including property details and purpose of engagement

3. Definitions and Interpretation: Definitions of key terms and interpretation rules for the agreement

4. Appointment and Term: Scope of appointment, exclusivity provisions, and duration of the agreement

5. Property Manager's Services: Comprehensive list of core management services to be provided

6. Property Manager's Authority: Extent and limitations of the manager's decision-making power

7. Property Manager's Obligations: Detailed responsibilities including compliance, reporting, and standard of service

8. Owner's Obligations: Responsibilities of the property owner including access, information provision, and cooperation

9. Fees and Expenses: Management fees, payment terms, and reimbursable expenses

10. Staff and Contractors: Requirements for hiring and managing staff and contractors

11. Insurance: Required insurance coverage and responsibilities

12. Liability and Indemnity: Scope of liability, limitations, and indemnification provisions

13. Termination: Grounds for termination, notice requirements, and consequences

14. Handover: Procedures for handover of management upon termination

15. Confidentiality: Protection of confidential information and trade secrets

16. General Provisions: Standard clauses including notices, amendments, governing law

Optional Sections

1. Emergency Procedures: Specific procedures for emergency situations, recommended for high-risk or complex properties

2. Environmental Management: Green building management provisions, recommended for properties with sustainability goals

3. Intellectual Property Rights: IP provisions when proprietary systems or software are involved

4. Dispute Resolution: Detailed arbitration or mediation procedures, recommended for high-value contracts

5. Force Majeure: Provisions for unforeseen circumstances, recommended in areas prone to natural disasters

6. Data Protection: Specific data handling requirements when managing personal information

7. Special Facilities Management: For properties with special facilities like swimming pools or gymnasiums

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the managed property including boundaries and common areas

2. Schedule 2 - Services Specification: Detailed breakdown of all management services to be provided

3. Schedule 3 - Fee Schedule: Detailed breakdown of management fees and payment structure

4. Schedule 4 - Performance Standards: Key performance indicators and service level requirements

5. Schedule 5 - Staff Requirements: Minimum staffing levels and qualifications

6. Schedule 6 - Insurance Requirements: Detailed insurance specifications and minimum coverage

7. Schedule 7 - Operating Procedures: Standard operating procedures for routine management tasks

8. Appendix A - Site Plans: Property layout and relevant technical drawings

9. Appendix B - Equipment Inventory: List of equipment and facilities under management

10. Appendix C - Emergency Contacts: List of emergency contacts and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






































Clauses



































Relevant Industries

Real Estate

Property Management

Facilities Management

Commercial Property

Residential Property

Mixed-use Development

Retail Property

Industrial Property

Hospitality

Shopping Centers

Relevant Teams

Legal

Operations

Property Management

Facilities Management

Asset Management

Compliance

Real Estate

Contract Administration

Risk Management

Maintenance

Security

Finance

Relevant Roles

Property Manager

Facility Manager

Real Estate Director

Operations Manager

Building Manager

Asset Manager

Legal Counsel

Contract Manager

Compliance Officer

Property Services Director

Estate Manager

General Manager - Properties

Maintenance Manager

Chief Operating Officer

Property Development Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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