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Exclusive Property Management Agreement
"Need an Exclusive Property Management Agreement for a 50-story grade A commercial building in Central, Hong Kong, starting March 1, 2025, with specific provisions for green building management and smart building technology integration."
1. Parties: Identification of the property owner/owners' corporation and the property management company
2. Background: Context of the agreement, including property details and purpose of engagement
3. Definitions and Interpretation: Definitions of key terms and interpretation rules for the agreement
4. Appointment and Term: Scope of appointment, exclusivity provisions, and duration of the agreement
5. Property Manager's Services: Comprehensive list of core management services to be provided
6. Property Manager's Authority: Extent and limitations of the manager's decision-making power
7. Property Manager's Obligations: Detailed responsibilities including compliance, reporting, and standard of service
8. Owner's Obligations: Responsibilities of the property owner including access, information provision, and cooperation
9. Fees and Expenses: Management fees, payment terms, and reimbursable expenses
10. Staff and Contractors: Requirements for hiring and managing staff and contractors
11. Insurance: Required insurance coverage and responsibilities
12. Liability and Indemnity: Scope of liability, limitations, and indemnification provisions
13. Termination: Grounds for termination, notice requirements, and consequences
14. Handover: Procedures for handover of management upon termination
15. Confidentiality: Protection of confidential information and trade secrets
16. General Provisions: Standard clauses including notices, amendments, governing law
1. Emergency Procedures: Specific procedures for emergency situations, recommended for high-risk or complex properties
2. Environmental Management: Green building management provisions, recommended for properties with sustainability goals
3. Intellectual Property Rights: IP provisions when proprietary systems or software are involved
4. Dispute Resolution: Detailed arbitration or mediation procedures, recommended for high-value contracts
5. Force Majeure: Provisions for unforeseen circumstances, recommended in areas prone to natural disasters
6. Data Protection: Specific data handling requirements when managing personal information
7. Special Facilities Management: For properties with special facilities like swimming pools or gymnasiums
1. Schedule 1 - Property Details: Detailed description of the managed property including boundaries and common areas
2. Schedule 2 - Services Specification: Detailed breakdown of all management services to be provided
3. Schedule 3 - Fee Schedule: Detailed breakdown of management fees and payment structure
4. Schedule 4 - Performance Standards: Key performance indicators and service level requirements
5. Schedule 5 - Staff Requirements: Minimum staffing levels and qualifications
6. Schedule 6 - Insurance Requirements: Detailed insurance specifications and minimum coverage
7. Schedule 7 - Operating Procedures: Standard operating procedures for routine management tasks
8. Appendix A - Site Plans: Property layout and relevant technical drawings
9. Appendix B - Equipment Inventory: List of equipment and facilities under management
10. Appendix C - Emergency Contacts: List of emergency contacts and procedures
Authors
Real Estate
Property Management
Facilities Management
Commercial Property
Residential Property
Mixed-use Development
Retail Property
Industrial Property
Hospitality
Shopping Centers
Legal
Operations
Property Management
Facilities Management
Asset Management
Compliance
Real Estate
Contract Administration
Risk Management
Maintenance
Security
Finance
Property Manager
Facility Manager
Real Estate Director
Operations Manager
Building Manager
Asset Manager
Legal Counsel
Contract Manager
Compliance Officer
Property Services Director
Estate Manager
General Manager - Properties
Maintenance Manager
Chief Operating Officer
Property Development Manager
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