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Employer Requesting Reference Letter Template for Hong Kong

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Key Requirements PROMPT example:

Employer Requesting Reference Letter

"I need an Employer Requesting Reference Letter template for our Hong Kong office that complies with local privacy laws, as we're expanding our tech team and need to verify candidates' previous employment details from multinational companies."

Document background
The Employer Requesting Reference Letter is a critical document used in Hong Kong's hiring process when an employer needs to verify a potential employee's work history and performance. This document type must comply with Hong Kong's Personal Data (Privacy) Ordinance and employment regulations while facilitating the collection of valuable candidate information. The letter typically includes employment verification requests, specific performance-related queries, and necessary privacy statements. It's particularly important in Hong Kong's business environment where reference checking is a standard part of due diligence in hiring. The document can be customized based on industry requirements and position seniority, while maintaining its core purpose of seeking professional references in a compliant manner.
Suggested Sections

1. Sender Details: Full company name, address, and contact information of the requesting employer

2. Date: Date of the letter

3. Recipient Details: Former employer's name, company name, and address

4. Subject Line: Clear indication that this is a reference request for a specific individual

5. Introduction: Brief introduction stating the purpose of the letter and identifying the candidate

6. Employment Verification Request: Request for confirmation of basic employment details (dates, position, etc.)

7. Specific Information Request: List of specific areas for which information is sought (performance, skills, etc.)

8. Data Privacy Statement: Statement acknowledging data privacy requirements and confirming proper handling of information

9. Closing: Thank you note and contact information for response

Optional Sections

1. Candidate Authorization: Include when attaching a signed authorization from the candidate to request their employment information

2. Specific Project References: When seeking information about specific projects or responsibilities relevant to your hiring needs

3. Response Format Request: When requiring the reference in a specific format or template

4. Urgency Notice: When the reference is needed by a specific deadline

5. Confidentiality Statement: Additional privacy and confidentiality commitments when dealing with sensitive positions or industries

Suggested Schedules

1. Authorization Form: Template or completed authorization form from the candidate permitting the reference request

2. Reference Template: Optional structured template for the former employer to complete

3. Position Description: Brief description of the role for which the candidate is being considered, helping focus the reference response

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Relevant Industries

Banking and Financial Services

Technology

Professional Services

Manufacturing

Retail

Healthcare

Education

Construction

Hospitality

Legal Services

Consulting

Real Estate

Insurance

Telecommunications

Transportation and Logistics

Relevant Teams

Human Resources

Recruitment

Legal

Compliance

Administration

Talent Acquisition

Personnel Management

Corporate Services

Employee Relations

Relevant Roles

HR Manager

Recruitment Specialist

Hiring Manager

HR Director

Talent Acquisition Manager

HR Business Partner

Recruitment Coordinator

HR Operations Manager

Legal Counsel

Compliance Officer

Department Head

Office Manager

Executive Assistant

HR Administrator

Talent Management Specialist

Industries




Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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