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Employer Requesting Reference Letter
"I need an Employer Requesting Reference Letter template for our Hong Kong office that complies with local privacy laws, as we're expanding our tech team and need to verify candidates' previous employment details from multinational companies."
1. Sender Details: Full company name, address, and contact information of the requesting employer
2. Date: Date of the letter
3. Recipient Details: Former employer's name, company name, and address
4. Subject Line: Clear indication that this is a reference request for a specific individual
5. Introduction: Brief introduction stating the purpose of the letter and identifying the candidate
6. Employment Verification Request: Request for confirmation of basic employment details (dates, position, etc.)
7. Specific Information Request: List of specific areas for which information is sought (performance, skills, etc.)
8. Data Privacy Statement: Statement acknowledging data privacy requirements and confirming proper handling of information
9. Closing: Thank you note and contact information for response
1. Candidate Authorization: Include when attaching a signed authorization from the candidate to request their employment information
2. Specific Project References: When seeking information about specific projects or responsibilities relevant to your hiring needs
3. Response Format Request: When requiring the reference in a specific format or template
4. Urgency Notice: When the reference is needed by a specific deadline
5. Confidentiality Statement: Additional privacy and confidentiality commitments when dealing with sensitive positions or industries
1. Authorization Form: Template or completed authorization form from the candidate permitting the reference request
2. Reference Template: Optional structured template for the former employer to complete
3. Position Description: Brief description of the role for which the candidate is being considered, helping focus the reference response
Authors
Banking and Financial Services
Technology
Professional Services
Manufacturing
Retail
Healthcare
Education
Construction
Hospitality
Legal Services
Consulting
Real Estate
Insurance
Telecommunications
Transportation and Logistics
Human Resources
Recruitment
Legal
Compliance
Administration
Talent Acquisition
Personnel Management
Corporate Services
Employee Relations
HR Manager
Recruitment Specialist
Hiring Manager
HR Director
Talent Acquisition Manager
HR Business Partner
Recruitment Coordinator
HR Operations Manager
Legal Counsel
Compliance Officer
Department Head
Office Manager
Executive Assistant
HR Administrator
Talent Management Specialist
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