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Donation Invoice Template for Hong Kong

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Key Requirements PROMPT example:

Donation Invoice

I need a Donation Invoice for a one-time monetary contribution of HKD 500,000 from a corporate donor to our educational charity, ensuring compliance with Hong Kong tax requirements and Section 88 status.

Document background
A Donation Invoice is an essential document in Hong Kong's charitable giving landscape, used whenever an organization receives a charitable contribution. This document type is particularly important for compliance with Hong Kong's Inland Revenue Ordinance (Cap. 112), especially Section 88 regarding tax-deductible donations. The invoice serves multiple purposes: it provides donors with official documentation for tax deduction claims, helps organizations maintain accurate donation records, and ensures transparency in charitable transactions. It must include specific information such as the organization's charitable status, donor details, donation amount or description, and date of receipt. Organizations typically issue this document immediately upon receiving a donation, and it forms part of both the donor's and organization's official records.
Suggested Sections

1. Header Information: Organization's name, logo, registration number, and charitable status reference

2. Invoice Number and Date: Unique identifier for the donation and the date of receipt

3. Donor Information: Full name and contact details of the donor, including address and any tax identification numbers

4. Donation Details: Specific description of the donation including amount or item description, and date received

5. Tax Deduction Statement: Statement confirming tax-deductible status under Hong Kong IRO Section 88 if applicable

6. Acknowledgment: Formal acknowledgment of receipt and appreciation of the donation

7. Authentication: Authorized signature, name, and position of the organization representative

Optional Sections

1. Purpose Designation: Include when the donation is designated for a specific purpose or program

2. In-Kind Donation Details: Required for non-monetary donations, including fair market value assessment

3. Terms and Conditions: Include for complex donations or when specific conditions apply to the use of funds

4. Payment Method Details: Include when relevant for tracking electronic transfers or check payments

5. Gift Aid Declaration: Include for overseas donors who require specific tax documentation

Suggested Schedules

1. Schedule A - Itemized List: For multiple items or recurring donation installments

2. Schedule B - Valuation Certificate: For in-kind donations requiring professional valuation

3. Appendix 1 - Supporting Documents: Copies of relevant transfer records or additional documentation

4. Appendix 2 - Tax Guidelines: Information about tax deduction procedures and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Relevant Industries

Non-Profit & Charities

Education

Healthcare

Religious Organizations

Social Services

Arts & Culture

Environmental Conservation

Corporate Social Responsibility

Philanthropy

International Aid & Development

Relevant Teams

Finance

Legal

Compliance

Donor Relations

Administration

Tax

Charitable Programs

Corporate Governance

Fundraising

Records Management

Relevant Roles

Finance Manager

Fundraising Coordinator

Compliance Officer

Charitable Programs Director

Account Manager

Tax Advisor

Non-Profit Executive Director

Donor Relations Manager

Financial Controller

Administrative Officer

Corporate Secretary

Charitable Trust Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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