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Authorization To Release Information for Hong Kong

Authorization To Release Information Template for Hong Kong

An Authorization to Release Information is a formal document used in Hong Kong that enables an individual or entity to authorize the disclosure of specific personal or confidential information to designated recipients. The document, governed by Hong Kong law including the Personal Data (Privacy) Ordinance (Cap. 486), establishes the scope, purpose, and duration of the authorization while ensuring compliance with local privacy and data protection requirements. It serves as a legal safeguard for both the information provider and recipient, clearly outlining the parameters of permitted information sharing and associated responsibilities.

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Authorization To Release Information

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What is a Authorization To Release Information?

The Authorization To Release Information document is essential in Hong Kong's business and regulatory environment where data privacy is strictly governed by the Personal Data (Privacy) Ordinance. This document is typically required when an individual needs to grant permission for their personal or confidential information to be shared between organizations or individuals. Common scenarios include medical record transfers, employment verification, financial information sharing, or academic record releases. The authorization must specify the scope of information to be released, the duration of the authorization, and the intended recipients, while ensuring compliance with Hong Kong's data protection principles. The document provides legal protection for all parties involved and helps organizations maintain compliance with privacy regulations while facilitating necessary information sharing.

What sections should be included in a Authorization To Release Information?

1. Authorizing Party Details: Full name, identification details (HKID/passport number), contact information, and address of the person giving authorization

2. Recipient Details: Name and details of the organization/individual authorized to receive the information

3. Purpose of Authorization: Clear statement of the specific purpose(s) for which the information is being released

4. Scope of Authorization: Detailed description of what information is authorized to be released, including specific categories of data

5. Duration of Authorization: Specific period for which the authorization is valid, including start and end dates

6. Privacy Notice: Statement regarding compliance with the Personal Data (Privacy) Ordinance and how the information will be protected

7. Declaration and Signature: Formal declaration of consent and space for signature, date, and witness details

What sections are optional to include in a Authorization To Release Information?

1. Third Party Recipients: Additional section when information may be shared with other parties beyond the primary recipient

2. Revocation Clause: Section detailing how and when the authorization can be revoked by the authorizing party

3. Chinese Translation: Parallel Chinese text when the document needs to be bilingual

4. Special Handling Instructions: Any specific requirements for handling sensitive information

5. Legal Representative Authorization: Required when authorization is given by a legal representative rather than the subject

What schedules should be included in a Authorization To Release Information?

1. Schedule A - Detailed Information List: Comprehensive list of specific documents or information types authorized for release

2. Schedule B - Authorized Recipients List: If multiple recipients, detailed list of all authorized parties and their contact details

3. Appendix 1 - Identity Verification Documents: Copies of identification documents of the authorizing party

4. Appendix 2 - Supporting Documents: Any additional documents supporting the need for information release

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions

























Clauses




















Relevant Industries

Healthcare

Banking and Financial Services

Insurance

Education

Legal Services

Human Resources

Real Estate

Government Services

Professional Services

Telecommunications

Relevant Teams

Legal

Compliance

Human Resources

Information Security

Risk Management

Operations

Customer Service

Data Protection

Records Management

Administrative Services

Relevant Roles

Privacy Officer

Compliance Manager

Legal Counsel

HR Director

Data Protection Officer

Records Manager

Information Security Officer

Risk Manager

Company Secretary

Operations Manager

Healthcare Administrator

Banking Officer

Insurance Claims Manager

School Administrator

Customer Service Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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