The Authorization To Release Information document is essential in Hong Kong's business and regulatory environment where data privacy is strictly governed by the Personal Data (Privacy) Ordinance. This document is typically required when an individual needs to grant permission for their personal or confidential information to be shared between organizations or individuals. Common scenarios include medical record transfers, employment verification, financial information sharing, or academic record releases. The authorization must specify the scope of information to be released, the duration of the authorization, and the intended recipients, while ensuring compliance with Hong Kong's data protection principles. The document provides legal protection for all parties involved and helps organizations maintain compliance with privacy regulations while facilitating necessary information sharing.
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1. Authorizing Party Details: Full name, identification details (HKID/passport number), contact information, and address of the person giving authorization
2. Recipient Details: Name and details of the organization/individual authorized to receive the information
3. Purpose of Authorization: Clear statement of the specific purpose(s) for which the information is being released
4. Scope of Authorization: Detailed description of what information is authorized to be released, including specific categories of data
5. Duration of Authorization: Specific period for which the authorization is valid, including start and end dates
6. Privacy Notice: Statement regarding compliance with the Personal Data (Privacy) Ordinance and how the information will be protected
7. Declaration and Signature: Formal declaration of consent and space for signature, date, and witness details
1. Third Party Recipients: Additional section when information may be shared with other parties beyond the primary recipient
2. Revocation Clause: Section detailing how and when the authorization can be revoked by the authorizing party
3. Chinese Translation: Parallel Chinese text when the document needs to be bilingual
4. Special Handling Instructions: Any specific requirements for handling sensitive information
5. Legal Representative Authorization: Required when authorization is given by a legal representative rather than the subject
1. Schedule A - Detailed Information List: Comprehensive list of specific documents or information types authorized for release
2. Schedule B - Authorized Recipients List: If multiple recipients, detailed list of all authorized parties and their contact details
3. Appendix 1 - Identity Verification Documents: Copies of identification documents of the authorizing party
4. Appendix 2 - Supporting Documents: Any additional documents supporting the need for information release
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Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Banking and Financial Services
Insurance
Education
Legal Services
Human Resources
Real Estate
Government Services
Professional Services
Telecommunications
Relevant Teams
Legal
Compliance
Human Resources
Information Security
Risk Management
Operations
Customer Service
Data Protection
Records Management
Administrative Services
Relevant Roles
Privacy Officer
Compliance Manager
Legal Counsel
HR Director
Data Protection Officer
Records Manager
Information Security Officer
Risk Manager
Company Secretary
Operations Manager
Healthcare Administrator
Banking Officer
Insurance Claims Manager
School Administrator
Customer Service Manager
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