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The Authorization Letter To Get Diploma And Transcript Of Records is a crucial document used when a student or graduate cannot personally collect their academic credentials from an educational institution in Hong Kong. This document becomes necessary in situations such as overseas relocation, work commitments, or other circumstances preventing personal collection of documents. The letter must comply with Hong Kong's Personal Data (Privacy) Ordinance and educational regulations, requiring specific details about the authorized representative and the scope of authorization. It serves as a legal instrument that protects both the educational institution and the student's interests while facilitating the secure transfer of academic documents. The authorization letter typically includes identification details, specific documents to be collected, validity period, and may require notarization depending on institutional policies.

1. Date and Place: Current date and place of writing the authorization letter

2. Recipient Details: Name and address of the educational institution or relevant authority

3. Student Information: Full name, student ID, enrollment period, and other identifying information of the student giving authorization

4. Authorized Person Details: Full name and identification details of the person being authorized to collect the documents

5. Purpose Statement: Clear statement of the purpose of the authorization and specific documents to be collected

6. Authorization Declaration: Formal statement granting authority to collect the specified documents

7. Validity Period: Specific timeframe during which the authorization is valid

8. Signature Block: Space for student's signature, date, and contact information