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An Authorization Letter For Getting Transcript Of Records is a crucial document in Hong Kong's educational system that facilitates the collection of academic records by an authorized representative when the student cannot personally retrieve them. This document is commonly used when students are overseas, have relocated, or are unable to collect their transcripts in person. It must comply with Hong Kong's Personal Data (Privacy) Ordinance and educational institutions' specific requirements for releasing academic records to third parties. The letter typically includes the student's personal information, the authorized person's details, specific authorization scope, and validity period. It serves as a legal safeguard for all parties involved in the transcript collection process and is widely recognized by educational institutions throughout Hong Kong.

1. Date and Place: Current date and location where the letter is being written

2. Recipient Details: Name and address of the educational institution's registrar or relevant authority

3. Subject Line: Clear indication that this is an authorization letter for transcript collection

4. Student Information: Full name, student ID, program/course details, and years of study of the student giving authorization

5. Authorized Person Details: Full name and identification details of the person being authorized to collect the transcript

6. Purpose Statement: Clear statement of the purpose of authorization and what actions are being authorized

7. Duration of Authorization: Validity period of the authorization

8. Authentication: Student's signature and date of signing

9. Contact Information: Student's current contact details for verification purposes