An Authorization Letter For Back Pay is commonly used in Hong Kong when an employee needs to delegate the authority to collect outstanding wages or salary to another person. This situation often arises when the employee is unable to collect the payment in person due to relocation, illness, or other circumstances. The document must comply with Hong Kong's Employment Ordinance and related regulations, containing specific details about the back pay amount, period, and clear authorization statements. It's particularly important in situations involving foreign workers, company closures, or retrospective pay adjustments. The letter serves as legal protection for all parties involved and is typically accompanied by supporting documentation to verify the authenticity of the claim and the identities of the parties involved.
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1. Date and Location: Current date and place of execution of the authorization letter
2. Recipient Details: Full name and address of the employer/organization to whom the letter is addressed
3. Author Identification: Complete identification details of the person granting authorization, including full name, ID/passport number, and employee number if applicable
4. Authorized Person Details: Complete identification details of the person being authorized to collect the back pay
5. Back Pay Details: Specific details of the back pay being claimed, including the period and amount
6. Authorization Statement: Clear statement of authorization granted, specifying the powers given to the authorized person
7. Signature Block: Space for signatures of the authorizing person, authorized person, and witness if required
1. Special Instructions: Additional instructions regarding the payment method or specific requirements, used when there are non-standard payment arrangements
2. Time Limitation: Specific validity period of the authorization, used when the authorization needs to be time-bound
3. Multiple Payment Periods: Breakdown of different periods and corresponding amounts, used when back pay covers multiple periods or categories
4. Indemnity Clause: Protection clause for the employer, used in cases involving large sums or complex payment arrangements
5. Witness Section: Section for witness details and signature, used when witnessing is required for legal certainty
1. Identity Documents: Copies of identification documents of both the authorizing and authorized persons
2. Employment Proof: Documents proving employment relationship and entitlement to back pay
3. Pay Calculation Sheet: Detailed calculation of the back pay amount being claimed
4. Previous Correspondence: Relevant previous communications regarding the back pay claim
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Retail
Manufacturing
Construction
Education
Healthcare
Hospitality
Information Technology
Professional Services
Transportation and Logistics
Real Estate
Civil Service
Import/Export
Relevant Teams
Human Resources
Payroll
Legal
Finance
Compliance
Administration
Company Secretariat
Employee Relations
Relevant Roles
HR Manager
Payroll Manager
HR Director
Financial Controller
Company Secretary
Legal Counsel
HR Executive
Payroll Officer
Compliance Officer
Benefits Administrator
HR Administrator
Account Manager
Office Manager
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