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Accounting Client Intake Form Template for Hong Kong

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Key Requirements PROMPT example:

Accounting Client Intake Form

"I need an Accounting Client Intake Form for my Hong Kong accounting firm that specializes in tech startups, with specific sections for cloud accounting services and digital payment processing, to be implemented by March 2025."

Document background
The Accounting Client Intake Form is a crucial document used by accounting firms in Hong Kong to initiate and formalize client relationships. It serves as a comprehensive data collection tool that ensures compliance with Hong Kong's regulatory requirements, including the Professional Accountants Ordinance, Anti-Money Laundering regulations, and Personal Data (Privacy) Ordinance. The form is designed to gather essential information about potential clients, including their business structure, financial status, service needs, and risk profile. It helps accounting firms conduct proper due diligence, assess client risks, and establish clear service expectations while maintaining professional standards and regulatory compliance. This document is typically used at the beginning of a new client relationship or when updating existing client information to ensure continued compliance with regulatory requirements.
Suggested Sections

1. Client Information: Basic details including legal name, trading name, contact information, and business address

2. Business Structure: Legal structure of the business (sole proprietorship, partnership, corporation, etc.) and registration details

3. Key Contact Persons: Details of primary contacts, authorized signatories, and key decision makers

4. Services Required: Checklist of accounting services needed (bookkeeping, tax filing, audit, etc.)

5. Financial Information: Basic financial details including fiscal year end, existing accounting system, and banking relationships

6. Compliance History: Previous accounting firm details, filing history, and any outstanding compliance issues

7. Risk Assessment: Standard risk assessment questions for AML/CTF compliance

8. Declarations: Client declarations regarding accuracy of information and consent for data processing

9. Terms of Engagement: Basic terms of service and client obligations

Optional Sections

1. International Operations: For clients with overseas operations or international transactions

2. Group Structure: For clients that are part of a larger corporate group or have subsidiaries

3. Industry-Specific Information: Additional questions relevant to specific industries with special regulatory requirements

4. Digital Service Requirements: For clients requiring specific digital or cloud-based accounting solutions

5. Previous Audit History: For clients who have been audited before or require audit services

6. Special Tax Considerations: For clients with complex tax situations or special tax status

Suggested Schedules

1. Schedule A - Required Documents Checklist: List of supporting documents required for client onboarding

2. Schedule B - Fee Schedule: Standard fee structure and payment terms for different services

3. Schedule C - Service Level Agreement: Detailed scope of services and delivery timeframes

4. Appendix 1 - Data Privacy Statement: Detailed privacy policy and data handling procedures

5. Appendix 2 - AML Declaration Form: Additional anti-money laundering declarations and questionnaire

6. Appendix 3 - Authorized Persons List: Template for listing all authorized persons who can interact with the firm

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses

























Relevant Industries

Financial Services

Manufacturing

Retail

Technology

Real Estate

Healthcare

Education

Professional Services

Construction

Hospitality

Import/Export

E-commerce

Non-Profit Organizations

Trading

Logistics

Relevant Teams

Accounting

Audit

Tax

Compliance

Risk Management

Client Services

Business Development

Operations

Administration

Quality Control

Relevant Roles

Accounting Partner

Senior Accountant

Compliance Officer

Risk Manager

Client Relationship Manager

Audit Manager

Tax Manager

Business Development Manager

Practice Manager

Managing Partner

Onboarding Specialist

Operations Director

Company Secretary

Financial Controller

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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