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Transfer Request Letter On Medical Grounds for the United Kingdom

Transfer Request Letter On Medical Grounds Template for England and Wales

A formal written request document governed by English and Welsh law, used by employees seeking internal transfer within their organization due to medical conditions or health-related circumstances. The document includes medical evidence, current role details, and specific transfer requirements, while complying with relevant employment and medical data protection legislation.

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Transfer Request Letter On Medical Grounds

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What is a Transfer Request Letter On Medical Grounds?

The Transfer Request Letter On Medical Grounds is a crucial document used when an employee needs to request an internal transfer due to health-related circumstances. Under English and Welsh law, employers have obligations to consider reasonable adjustments and accommodate medical needs where possible. This document serves as formal documentation of such requests, typically including medical evidence, current role specifications, and desired transfer details. It forms part of the reasonable adjustments process under the Equality Act 2010 and helps ensure compliance with workplace health and safety regulations.

What sections should be included in a Transfer Request Letter On Medical Grounds?

1. Recipient Details: Full name, title, and address of recipient (usually HR manager or line manager)

2. Current Position Details: Current role, department, and duration of employment

3. Medical Condition Summary: Brief description of medical condition necessitating transfer

4. Transfer Request Statement: Clear statement of request and preferred department/role

5. Medical Evidence Reference: Reference to attached medical documentation

What sections are optional to include in a Transfer Request Letter On Medical Grounds?

1. Specific Accommodation Requirements: Details of any specific workplace adjustments needed, if applicable

2. Timeline Request: Preferred timeline for transfer, if urgent medical reasons exist

3. Previous Discussions: Reference to any prior conversations about transfer, if any

What schedules should be included in a Transfer Request Letter On Medical Grounds?

1. Medical Documentation: Doctor's notes, specialist reports, or occupational health assessments

2. Job Description: Current role description and/or proposed new role details

3. Reasonable Adjustments Form: If specific workplace adjustments are required in new role

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Document Type

Transfer Letter

Cost

Free to use
Relevant legal definitions














Clauses












Industries

Equality Act 2010: Primary legislation concerning disability discrimination and reasonable adjustments for medical conditions in the workplace. Essential for ensuring the transfer request is compliant with anti-discrimination laws.

Health and Safety at Work etc. Act 1974: Fundamental legislation establishing the legal framework for workplace health and safety, relevant when considering medical-based transfers.

Access to Medical Reports Act 1988: Governs the rights of individuals to access medical reports prepared by medical practitioners for employment purposes.

Data Protection Act 2018: UK implementation of GDPR, crucial for handling sensitive medical data and personal information in transfer requests.

Employment Rights Act 1996: Establishes basic employment rights and procedures, including those related to workplace transfers and medical considerations.

Flexible Working Regulations 2014: Relevant when considering alternative working arrangements as part of or instead of a transfer request.

Management of Health and Safety at Work Regulations 1999: Details employers' obligations regarding risk assessments and managing health and safety, including medical considerations.

Access to Health Records Act 1990: Regulates access to health records and medical information, particularly relevant for supporting medical evidence in transfer requests.

Medical Act 1983: Establishes requirements for medical evidence and qualifications of medical practitioners providing supporting documentation.

ACAS Code of Practice: Provides practical guidance on handling workplace situations, including medical-related transfers and reasonable adjustments.

GMC Guidelines: General Medical Council guidelines on preparing and handling medical reports for employment purposes.

NHS Guidelines: Relevant standards and procedures for medical documentation and occupational health assessments if involving NHS services.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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