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Statement Of Outstanding Invoices for the United Kingdom

Statement Of Outstanding Invoices Template for England and Wales

A Statement of Outstanding Invoices is a formal document used under English and Welsh law to provide a comprehensive summary of unpaid invoices owed by a debtor to a creditor. The document serves as an official record of outstanding payments, including invoice numbers, dates, amounts, and any applicable interest or late payment charges. It complies with UK legislation regarding commercial debt recovery and can be used as supporting documentation for debt collection procedures.

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What is a Statement Of Outstanding Invoices?

The Statement Of Outstanding Invoices Template is designed for use under English and Welsh jurisdiction when a business needs to formally document and communicate outstanding payments. It provides a structured format for listing unpaid invoices, ensuring compliance with UK commercial debt legislation, including the Late Payment of Commercial Debts (Interest) Act 1998. This document is particularly useful for credit control processes, debt recovery procedures, and maintaining clear financial records. It typically includes detailed invoice information, payment terms, applicable interest, and serves as a foundation for further credit control actions.

What sections should be included in a Statement Of Outstanding Invoices?

1. Company Details: Legal name, address, and registration details of the creditor company

2. Statement Date: Date of the statement issuance and the period covered

3. Customer Information: Debtor's complete details including business name, address, and account number if applicable

4. Invoice Summary: Tabulated list of all outstanding invoices including invoice numbers, dates, and amounts

5. Total Amount Due: Clear statement of the aggregate sum owed, including any applicable VAT

What sections are optional to include in a Statement Of Outstanding Invoices?

1. Payment Terms: Standard payment terms, credit terms, and acceptable payment methods

2. Interest Notice: Notice regarding statutory interest charges on overdue amounts as per Late Payment of Commercial Debts Act

3. Payment History: Summary of previous payments made and their application to specific invoices

4. Settlement Offers: Any special settlement terms or early payment discounts being offered

5. Data Protection Notice: Information about how the customer's data is processed and stored as per GDPR requirements

What schedules should be included in a Statement Of Outstanding Invoices?

1. Schedule A - Detailed Invoice Listing: Comprehensive breakdown of all outstanding invoices including invoice numbers, dates, descriptions, and amounts

2. Schedule B - Payment History Report: Detailed record of all payments received and applied to previous invoices

3. Schedule C - Interest Calculations: Detailed breakdown of any statutory interest charges applied to overdue amounts

4. Schedule D - Supporting Documentation: Copies of relevant purchase orders, delivery notes, or other supporting documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions


















Clauses















Industries

Late Payment of Commercial Debts (Interest) Act 1998: Key legislation governing statutory rights to claim interest on late payments, applicable interest rates, and compensation for late payment in commercial transactions

Value Added Tax Act 1994: Legislation covering VAT requirements on invoices, record-keeping obligations, and tax point dates for invoice documentation

Limitation Act 1980: Sets the six-year limitation period for simple contracts and establishes time limits for debt recovery actions

Companies Act 2006: Specifies requirements for company information on business documents and trading disclosure requirements for invoice documentation

UK GDPR and Data Protection Act 2018: Legislation governing personal data handling, privacy requirements, and data retention periods in business documentation

Consumer Rights Act 2015: Legislation relevant when dealing with consumer debtors, establishing fair treatment requirements and consumer protection measures

Financial Services and Markets Act 2000: Covers regulated activities considerations and consumer credit implications in financial documentation

Small Business, Enterprise and Employment Act 2015: Legislation governing payment practices reporting and payment terms requirements, particularly relevant for business-to-business transactions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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