A Plaintiff Demand Letter is a crucial pre-litigation document in England and Wales, typically used when previous attempts to resolve a dispute have failed. It represents a formal step required by the Pre-Action Protocols, setting out the claimant's case and demands clearly while giving the recipient a final opportunity to respond before court proceedings begin. The letter must detail the claim's nature, supporting evidence, and proposed remedy, while maintaining professional tone and legal compliance. This document is essential in demonstrating to the court that the plaintiff has taken reasonable steps to resolve the matter before litigation.
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1. Sender Details: Full contact information of the sending party
2. Recipient Details: Full contact information of the receiving party
3. Date: Date of the demand letter
4. Claim Summary: Clear statement of the claim and amount demanded
5. Factual Background: Chronological summary of relevant events
6. Legal Basis: Legal grounds for the claim
7. Payment Demand: Specific amount demanded and payment terms
8. Response Deadline: Clear deadline for response or payment
1. Interest Calculation: Details of interest claimed, used when applicable under Late Payment Act
2. Previous Correspondence: Reference to prior attempts at resolution, if any
3. Settlement Offer: Optional settlement terms, used in attempt to avoid litigation
4. Without Prejudice: Used when including settlement proposals
1. Supporting Documents: Relevant contracts, invoices, or correspondence
2. Calculation Schedule: Detailed breakdown of amounts claimed
3. Evidence Bundle: Copies of relevant evidence supporting the claim
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