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Letter Of Intent Not To Renew Employment Contract Template for England and Wales

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Key Requirements PROMPT example:

Letter Of Intent Not To Renew Employment Contract

"I need to draft a Letter of Intent Not To Renew Employment Contract for a senior project manager whose fixed-term contract expires on March 31, 2025, and I want to include specific handover requirements for ongoing projects."

Document background
The Letter of Intent Not To Renew Employment Contract is a crucial document used when an employer has decided not to extend or renew a fixed-term employment agreement. Under English and Welsh law, this document provides formal notification to the employee, helping organizations maintain clear communication and comply with legal requirements. It's typically used near the end of a fixed-term contract period and should be issued within the notice period specified in the original employment contract. The letter helps prevent misunderstandings about contract continuation and provides documentation of the employer's decision for HR records.
Suggested Sections

1. Employee Details: Full name, position, and employment details of the employee

2. Current Contract Reference: Details of the existing contract including start date and current end date

3. Intent Statement: Clear statement of intention not to renew the contract

4. End Date: Confirmation of the final day of employment

5. Notice Period: Confirmation that this letter serves as formal notice as per contract terms

Optional Sections

1. Reason for Non-renewal: Optional explanation of the decision not to renew, used when transparency is preferred or required

2. Transition arrangements: Details of handover requirements, used when role continuation is critical

3. Final payments: Information about final salary and benefits, used when clarification is needed

Suggested Schedules

1. Original Contract Reference: Copy or reference to the original fixed-term contract

2. HR Policies: Relevant company policies regarding contract termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










Clauses










Industries

Employment Rights Act 1996: Primary legislation governing employment rights in England and Wales, covering statutory notice periods, termination requirements, and basic employment rights. Key focus on sections relating to notice periods and proper termination procedures.

Equality Act 2010: Legislation ensuring that the non-renewal decision is not discriminatory based on protected characteristics including age, gender, disability, race, religion, or other protected status.

Fixed-term Employees Regulations 2002: Specific regulations protecting fixed-term employees' rights, including rules about contract renewal, prevention of less favorable treatment, and automatic conversion to permanent status after 4 years.

Employment Contract Terms: Original employment contract provisions including specific notice periods, renewal/non-renewal clauses, and any applicable collective agreements that must be considered.

Common Law Principles: Established legal principles including reasonable notice requirements, good faith obligations, and rules of contractual interpretation under English law.

ACAS Code of Practice: Best practice guidelines for employment-related communications and ensuring fair treatment in employment situations.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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