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Employee Equipment Assignment Form Template for England and Wales

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Key Requirements PROMPT example:

Employee Equipment Assignment Form

"I need an Employee Equipment Assignment Form for our tech startup that covers laptops and mobile devices, with specific provisions for remote work and international travel, as we're expanding globally in March 2025."

Document background
The Employee Equipment Assignment Form is a crucial document used when organizations need to formally document the provision of equipment to their employees. This form, compliant with English and Welsh law, serves multiple purposes: it tracks company assets, establishes clear accountability, ensures compliance with health and safety regulations, and protects both the employer's interests and employee's rights. The document becomes particularly important in modern workplace settings where employees frequently use company-provided technology and equipment, both in office and remote settings. It should be implemented whenever valuable or sensitive equipment is provided to employees, and updated as equipment assignments change.
Suggested Sections

1. Employee Information: Basic details of the employee including name, position, and department

2. Equipment Details: Detailed list of equipment being assigned including make, model, serial numbers

3. Employee Responsibilities: Care, maintenance, and proper use obligations

4. Return Requirements: Conditions and timing for equipment return

5. Acknowledgment: Employee confirmation of receipt and understanding

Optional Sections

1. Software License Terms: Additional terms and conditions specific to software licenses installed on assigned equipment. Include when issuing computers or devices with software installations.

2. Remote Work Provisions: Special conditions and requirements for equipment used outside the office premises. Include for remote or hybrid workers.

3. International Use: Special requirements and conditions for international travel with company equipment. Include for employees who travel internationally.

Suggested Schedules

1. Equipment Inventory List: Detailed inventory with specifications and condition notes for all assigned equipment

2. Acceptable Use Policy: Company policy outlining acceptable and prohibited uses of company equipment

3. Maintenance Schedule: Required maintenance and service schedules for assigned equipment

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses

























Industries

Health and Safety at Work etc. Act 1974: Primary legislation establishing employer's duty to ensure safety of equipment and employee's responsibility for proper use of equipment.

Management of Health and Safety at Work Regulations 1999: Covers risk assessment requirements and training obligations related to work equipment.

Provision and Use of Work Equipment Regulations 1998 (PUWER): Specifies requirements for equipment suitability, maintenance, and necessary training and information provisions.

Display Screen Equipment Regulations 1992: Details specific requirements for computer equipment and assessment of workstations.

Data Protection Act 2018 and UK GDPR: Governs protection of personal data stored on devices, data security requirements, and privacy considerations.

Computer Misuse Act 1990: Addresses unauthorized access prevention and security measures for computer equipment.

Employment Rights Act 1996: Covers terms and conditions of employment and property return obligations.

Theft Act 1968: Addresses company property protection and employee responsibilities regarding equipment.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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