A Delivery Authorisation Letter is commonly used when the original recipient of goods cannot personally collect or receive a delivery and needs to delegate this authority to another party. This document, governed by English and Welsh law, provides legal protection for all parties involved in the delivery process by clearly establishing who has authority to receive goods. The letter typically includes essential details such as the identities of all parties involved, specific details of the goods being delivered, validity period of the authorization, and any special conditions or requirements. It's particularly important in commercial contexts where clear documentation of delivery authorization is required for audit trails and legal compliance.
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1. Authorising Party Details: Full name, address and contact details of the party giving authorization
2. Authorized Party Details: Full name and details of person/entity authorized to collect/receive delivery
3. Delivery Details: Specific information about the goods/items to be delivered including quantities and descriptions
4. Delivery Location: Precise address and any specific delivery instructions
5. Validity Period: Duration for which the authorization remains valid
1. ID Requirements: Specific identification requirements for collection, used when high-value items are involved
2. Special Handling Instructions: Any specific requirements for handling the goods, used for sensitive or dangerous goods
3. Insurance Requirements: Special insurance provisions, used for high-value deliveries
1. Copy of Authorised Person's ID: Copy of identification document of person authorized to collect
2. Original Purchase Order: Reference document showing details of the original order
3. Delivery Schedule: If multiple deliveries are involved, detailing timing and quantities for each delivery
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