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How is Travel costs defined in a legal contract?

• Travel costs means expenses related to transportation, lodging, meals and other incidentals incurred by employees when they are on official travel for business. This does not include any expenses for employees who are not on official business.
  Seen in 97 SEC filings
• Travel costs means the actual return transport costs of the appropriate means of conveyance in the given circumstances. However, it does not in any circumstances exceed a sum applicable to any journey longer than that to and from the employee’s place of residence.
  Seen in 36 SEC filings
• Travel costs means all travel-related expenses, including food and lodging, and other out-of-pocket costs.
  Seen in 5 SEC filings
• Travel costs means all directly related costs to travel and can be paid with a corporate or virtual card. This includes the cost of transportation and the cost of accommodation. These costs must be paid directly to the account, the corporate card or the virtual card. Food costs are not covered unless they are included in a fixed price.
  Seen in 5 SEC filings

Please note, some definitions have been omitted that included specific location, organizational information, or clauses. The provided definitions should cover most scenarios for business use without requiring further context.

Note: pulled this data out of the SEC EDGAR Database of 500,000 records from the past 22 years of filings. We regularly update this page as new filings and definitions come in.

yourself to verify these results. We are always keen to point people to source documents.

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Which definition should you use?

🤔 has combined and improved the above descriptions to create market-standard 'Genie definitions' below, with guidance on which documents and which industry to use for each.

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Genie Definition 1

• Travel costs means expenses related to official work travel, encompassing transportation, accommodation, meals, and incidental costs.

Relevant Contract Types

• Employment Contracts
• Consulting Agreements
• Sales Representative Agreements
• Independent Contractor Agreements
• Business Partnership Agreements

Relevant Circumstances

• When an employee is expected to travel for work.
• When an independent contractor needs to travel for project-related tasks.
• When a sales representative needs to travel to meet potential clients.
• When business partners need to discuss business-related matters in different locations.

Relevant Sectors

• Information technology
• Consulting
• Professional services
• Sales and marketing

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Genie Definition 2

• Travel costs means actual transport expenses associated with official travel, subject to a maximum limit established under [governing law].

Relevant Contract Types

• Corporate Travel Policies
• Expense Reimbursement Agreements
• Business Partnership Agreements

Relevant Circumstances

• When a company implements a business travel policy.
• When an employee or contractor needs to understand their transport expense limits.
• When a business partnership involves travel.

Relevant Sectors

• Finance
• Healthcare
• Management
• Education

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