Supplier Reference Letter

Supplier Reference Letter Template for Denmark

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Document background

The Supplier Reference Letter is a crucial business document used when a supplier needs formal validation of their performance and reliability from an existing or previous client. Typically requested during tender processes, business expansion, or when pursuing new significant contracts, this document provides potential clients with third-party verification of the supplier's capabilities and track record. Under Danish law, these letters must be factual, objective, and comply with the Danish Marketing Practices Act and Data Protection regulations. The document includes specific information about the business relationship duration, scope of services, performance assessment, and usually concludes with a formal recommendation. The letter serves as both a risk mitigation tool for potential clients and a business development asset for suppliers, particularly valuable in regulated industries or high-value contracts where due diligence is essential.

Suggested Sections

1. Header Information: Company letterhead, date, and reference number

2. Recipient Details: Name and address of the recipient requesting the reference

3. Introduction: Formal opening and purpose of the letter

4. Supplier Relationship Overview: Duration and nature of the business relationship

5. Scope of Services/Products: Description of the specific services or products provided

6. Performance Assessment: Evaluation of supplier's reliability, quality, and delivery

7. Closing Statement: Recommendation statement and willingness for further communication

8. Signatory Details: Name, position, and contact information of the authorized signatory

Optional Sections

1. Project Specifics: Details of specific notable projects or deliveries, used when the supplier relationship involved distinct major projects

2. Innovation and Value Add: Description of any innovative solutions or additional value provided, included when the supplier demonstrated exceptional contributions

3. Compliance and Certifications: Information about relevant certifications and compliance standards, included when particularly relevant to the industry or future contracts

4. Commercial Terms: General reference to commercial relationship (without specific figures), used when specifically requested and appropriate

5. Sustainability Performance: Assessment of supplier's sustainability practices, included when environmental or social responsibility is a key factor

Suggested Schedules

1. Performance Metrics Summary: Optional attachment showing key performance indicators and achievements

2. Project List: Optional detailed list of projects or deliveries completed, if extensive

3. Certification Copies: Copies of relevant certifications mentioned in the letter, if applicable

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