Cleaning Contract

Cleaning Contract Template for Denmark

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Key Requirements PROMPT example:

I need a standard Cleaning Contract for office premises in Copenhagen, starting March 1, 2025, covering regular weekday cleaning services with basic health and safety provisions - nothing too complex, just standard office cleaning with 3 cleaning staff.

Document background

This Cleaning Contract template is designed for use in the Danish market to establish a formal agreement between cleaning service providers and their clients. It incorporates essential elements required under Danish law, including compliance with the Working Environment Act (ArbejdsmiljÃƒÂ¸loven), Environmental Protection Act (MiljÃƒÂ¸beskyttelsesloven), and relevant employment regulations. The document is suitable for both commercial and institutional cleaning arrangements, providing comprehensive coverage of service specifications, performance standards, pricing structures, and operational requirements. It includes necessary provisions for staff management, health and safety compliance, environmental considerations, and risk allocation, making it appropriate for various scales of cleaning operations from single-site to multi-location services.

Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Definitions of key terms used throughout the contract

4. Services Scope: Detailed description of cleaning services to be provided, including locations, frequency, and standard of service

5. Term and Commencement: Duration of the contract and start date, including any initial trial period

6. Service Provider Obligations: Key responsibilities of the cleaning company, including staff provision, equipment, materials, and quality standards

7. Client Obligations: Client's responsibilities including access, facilities provision, and cooperation requirements

8. Health and Safety: Health and safety requirements, risk assessments, and compliance with Danish Working Environment Act

9. Environmental Requirements: Environmental compliance requirements including waste management and use of eco-friendly products

10. Pricing and Payment: Service fees, payment terms, invoicing process, and price adjustment mechanisms

11. Personnel and Supervision: Requirements for staff, including qualifications, training, and supervision arrangements

12. Insurance and Liability: Insurance requirements and allocation of liabilities between parties

13. Confidentiality: Obligations regarding confidential information and data protection

14. Termination: Grounds for termination, notice periods, and consequences of termination

15. Force Majeure: Provisions for handling events beyond reasonable control

16. Governing Law and Jurisdiction: Confirmation of Danish law application and jurisdiction for disputes

Optional Sections

1. Performance Monitoring: Specific KPIs and monitoring procedures, recommended for larger contracts or those with strict quality requirements

2. Specialized Cleaning Requirements: Additional provisions for specific cleaning needs such as clean rooms, medical facilities, or food preparation areas

3. Security Requirements: Additional security measures for sensitive locations or outside business hours access

4. Sustainability Requirements: Enhanced environmental and sustainability requirements beyond basic compliance

5. Subcontracting: Terms for allowing and managing subcontractors, if permitted

6. Emergency Response: Procedures for handling emergency cleaning situations or incidents

7. Transfer of Undertakings: TUPE-like provisions if relevant under Danish law for staff transfers

8. Multi-site Provisions: Additional terms for contracts covering multiple locations

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed cleaning specifications, including frequency, methods, and standards for each area

2. Schedule 2 - Pricing Schedule: Detailed breakdown of prices, including regular services and additional services

3. Schedule 3 - Site Information: Details of premises, access arrangements, and site-specific requirements

4. Schedule 4 - Equipment and Materials: List of approved cleaning equipment and materials to be used

5. Schedule 5 - Key Personnel: Details of key staff members and their roles

6. Schedule 6 - Performance Standards: Detailed quality standards and measurement criteria

7. Schedule 7 - HSEQ Requirements: Detailed health, safety, environmental, and quality requirements

8. Appendix A - Reporting Templates: Standard forms for service reports, incident reports, and performance reviews

9. Appendix B - Emergency Procedures: Detailed emergency response procedures and contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Facility Management

Commercial Real Estate

Healthcare

Education

Retail

Hospitality

Industrial

Office Space

Public Sector

Transportation

Manufacturing

Financial Services

Technology

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Administration

Compliance

Property Management

Contract Management

Health and Safety

Environmental Management

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Property Manager

Building Services Manager

Contract Manager

Business Owner

Operations Manager

Cleaning Services Supervisor

Health and Safety Manager

Site Manager

Administrative Manager

General Counsel

Legal Counsel

Compliance Officer

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Let's create your Cleaning Contract

Authors

Alex Denne

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