Supplier Release Form

Supplier Release Form for Germany

Supplier Release Form Template for Germany

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What is a Supplier Release Form?

The Supplier Release Form is a critical document used in German commercial relationships to formally document the acceptance of goods or services and release suppliers from certain liabilities. This document is particularly important in scenarios where companies need to verify and accept deliveries while establishing clear terms regarding quality standards, warranties, and liability limitations. The form incorporates requirements from German commercial law (HGB), civil code (BGB), and product liability regulations, making it suitable for both domestic and international business relationships subject to German law. The Supplier Release Form typically includes quality verification details, compliance certifications, and specific release terms that protect both parties' interests while ensuring alignment with German legal requirements.

What sections should be included in a Supplier Release Form?

1. Parties: Identification of the supplier and the company receiving the release, including full legal names, registration numbers, and addresses

2. Background: Context of the supplier relationship and purpose of the release form

3. Definitions: Key terms used throughout the document, including 'Products', 'Services', 'Release Period', and 'Claims'

4. Scope of Release: Detailed description of what is being released, including specific products, services, or time periods

5. Release Terms: Specific terms of the release, including waiver of claims and limitations

6. Representations and Warranties: Supplier's confirmations regarding product quality, compliance, and delivery

7. Liability Limitations: Boundaries of the release and any preserved rights or claims

8. Governing Law and Jurisdiction: Confirmation of German law application and jurisdiction for disputes

9. Signatures: Execution blocks for authorized representatives of both parties

What sections are optional to include in a Supplier Release Form?

1. Quality Assurance Provisions: Additional terms regarding quality standards and testing requirements, used when dealing with manufacturing or technical products

2. Intellectual Property Rights: Specific provisions regarding IP ownership and licenses, included when the supplied goods or services involve intellectual property

3. Confidentiality: Terms regarding the handling of confidential information, used when sensitive information is exchanged

4. Insurance Requirements: Specific insurance obligations, included for high-risk products or services

5. Compliance with Laws: Detailed compliance obligations, particularly relevant for regulated industries

6. Force Majeure: Provisions for unforeseen circumstances, important for long-term supply relationships

What schedules should be included in a Supplier Release Form?

1. Schedule 1 - Product Specifications: Detailed technical specifications of the products or services covered by the release

2. Schedule 2 - Quality Documentation: Certificates, test results, or quality assurance documentation

3. Schedule 3 - Delivery Documentation: Delivery notes, acceptance certificates, or other proof of delivery

4. Appendix A - Insurance Certificates: Copies of relevant insurance policies or certificates

5. Appendix B - Compliance Certificates: Regulatory compliance certificates or permits relevant to the release

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Automotive

Electronics

Chemical

Industrial Equipment

Consumer Goods

Pharmaceutical

Food and Beverage

Technology

Construction

Aerospace

Medical Devices

Relevant Teams

Procurement

Legal

Quality Assurance

Supply Chain

Operations

Compliance

Manufacturing

Supplier Relations

Contract Administration

Quality Control

Relevant Roles

Procurement Manager

Supply Chain Director

Quality Assurance Manager

Legal Counsel

Contracts Manager

Operations Director

Production Manager

Supplier Relationship Manager

Compliance Officer

Quality Control Inspector

Manufacturing Manager

Chief Operating Officer

Purchase Order Administrator

Supply Chain Analyst

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Download a Standard Template

What is a Supplier Release Form?

What sections should be included in a Supplier Release Form?

What sections are optional to include in a Supplier Release Form?

What schedules should be included in a Supplier Release Form?

Authors

Alex Denne

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