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The Late Notice Letter is a fundamental document in German business practice, used when payment obligations remain unfulfilled after their due date. Under German law, this formal notice (Mahnung) is typically required to establish default (Verzug) unless a specific payment date was contractually agreed upon. The document must be drafted in compliance with the German Civil Code (BGB), particularly §286 and §288, which govern payment defaults and consequences. A properly formatted Late Notice Letter includes specific details about the outstanding amount, clear payment instructions, and a reasonable deadline for settlement. It serves as a prerequisite for claiming default interest, recovery costs, and potentially initiating legal proceedings. The document should balance legal requirements with maintaining professional business relationships, especially in ongoing commercial partnerships.

1. Sender Details: Full company name, address, and contact information of the creditor

2. Recipient Details: Full name and address of the debtor, including any reference numbers

3. Date: Current date of the notice

4. Subject Line: Clear indication that this is a late payment notice (Mahnung)

5. Reference to Outstanding Payment: Specific details of the unpaid invoice(s) including invoice numbers, dates, and amounts

6. Payment Demand: Clear statement of the total amount due and explicit demand for payment

7. Payment Deadline: Specific deadline for payment (typically 7-14 days) with exact date

8. Payment Instructions: Bank account details and payment reference information

9. Signature: Signature of authorized representative with name and position