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End Of Contract Letter To Employer for Germany

End Of Contract Letter To Employer Template for Germany

A formal written communication document governed by German employment law, specifically designed for employees to officially notify their employer of their intention to end their employment contract. This document must comply with German legal requirements, including proper notice periods as specified in the German Civil Code (BGB) and, where applicable, the Protection Against Dismissal Act (KSchG). The letter serves as a legal record of the employment termination and typically includes the effective date of termination, references to notice periods, requests for employment references, and provisions for the handover of company property and ongoing responsibilities.

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End Of Contract Letter To Employer

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What is a End Of Contract Letter To Employer?

An End of Contract Letter to Employer is a crucial document in German employment relationships, used when an employee decides to terminate their employment contract. This document must adhere to strict German legal requirements, including specific notice periods and formal elements as outlined in the German Civil Code (BGB). It serves as official documentation of the employee's intention to end the employment relationship and protects both parties' legal interests. The letter should be used when an employee has made a definitive decision to leave their position and needs to formally communicate this to their employer. It typically includes personal details, employment information, termination date, reference requests, and handover arrangements. In Germany, this document often triggers various administrative processes, including the preparation of final documentation, settlement of outstanding benefits, and the issuance of an employment reference (Arbeitszeugnis).

What sections should be included in a End Of Contract Letter To Employer?

1. Letter Header: Full contact details of the employee and the employer, including company name, address, and date

2. Subject Line: Clear indication that this is a contract termination letter (Kündigungsschreiben)

3. Formal Contract Termination Statement: Clear and unambiguous statement of intention to terminate the employment contract, including the specific employment position and start date of employment

4. End Date: Specific mention of the last working day, considering notice periods as per contract or law

5. Gratitude Statement: Professional acknowledgment of the employment period and expression of thanks

6. Handover Request: Statement regarding the return of company property and handover of ongoing work

7. Reference Request: Request for an employment reference letter (Arbeitszeugnis)

8. Signature Block: Space for date, place, and signature

What sections are optional to include in a End Of Contract Letter To Employer?

1. Garden Leave Reference: Include when there is an agreement or requirement for garden leave (Freistellung)

2. Outstanding Vacation Days: Include when there are remaining vacation days to be addressed

3. Bonus/Commission Statement: Include when there are outstanding bonus or commission payments to be addressed

4. Non-Compete Reminder: Include when there are post-employment competition restrictions

5. Reason for Departure: Include only if strategically beneficial and on good terms

6. Future Contact Details: Include when changing contact information for future correspondence

7. Works Council Reference: Include when the employee is a member of the works council or when works council involvement is required

What schedules should be included in a End Of Contract Letter To Employer?

1. Inventory List: List of company property to be returned

2. Outstanding Benefits Calculation: Detailed calculation of any remaining benefits, vacation days, or other entitlements

3. Project Handover Document: Detailed list of ongoing projects and their status, if applicable

4. Contact Handover List: List of key business contacts and relationships to be transferred

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Document Type

Termination Letter

Cost

Free to use
Relevant legal definitions















Clauses














Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Retail

Professional Services

Education

Construction

Hospitality

Transportation

Energy

Telecommunications

Media and Entertainment

Public Sector

Non-Profit

Agriculture

Automotive

Pharmaceutical

Real Estate

Consumer Goods

Relevant Teams

Human Resources

Legal

Compliance

Administration

Operations

Management

Executive Leadership

Personnel Administration

Employee Relations

Payroll

Benefits Administration

Relevant Roles

Employee (any position)

HR Manager

HR Director

Legal Counsel

Compliance Officer

Department Manager

Team Lead

Project Manager

Administrative Assistant

Executive Assistant

Operations Manager

Managing Director

CEO

CFO

CTO

Department Head

Regional Manager

Branch Manager

Supervisor

Coordinator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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