An End of Contract Letter to Employer is a crucial document in German employment relationships, used when an employee decides to terminate their employment contract. This document must adhere to strict German legal requirements, including specific notice periods and formal elements as outlined in the German Civil Code (BGB). It serves as official documentation of the employee's intention to end the employment relationship and protects both parties' legal interests. The letter should be used when an employee has made a definitive decision to leave their position and needs to formally communicate this to their employer. It typically includes personal details, employment information, termination date, reference requests, and handover arrangements. In Germany, this document often triggers various administrative processes, including the preparation of final documentation, settlement of outstanding benefits, and the issuance of an employment reference (Arbeitszeugnis).
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1. Letter Header: Full contact details of the employee and the employer, including company name, address, and date
2. Subject Line: Clear indication that this is a contract termination letter (Kündigungsschreiben)
3. Formal Contract Termination Statement: Clear and unambiguous statement of intention to terminate the employment contract, including the specific employment position and start date of employment
4. End Date: Specific mention of the last working day, considering notice periods as per contract or law
5. Gratitude Statement: Professional acknowledgment of the employment period and expression of thanks
6. Handover Request: Statement regarding the return of company property and handover of ongoing work
7. Reference Request: Request for an employment reference letter (Arbeitszeugnis)
8. Signature Block: Space for date, place, and signature
1. Garden Leave Reference: Include when there is an agreement or requirement for garden leave (Freistellung)
2. Outstanding Vacation Days: Include when there are remaining vacation days to be addressed
3. Bonus/Commission Statement: Include when there are outstanding bonus or commission payments to be addressed
4. Non-Compete Reminder: Include when there are post-employment competition restrictions
5. Reason for Departure: Include only if strategically beneficial and on good terms
6. Future Contact Details: Include when changing contact information for future correspondence
7. Works Council Reference: Include when the employee is a member of the works council or when works council involvement is required
1. Inventory List: List of company property to be returned
2. Outstanding Benefits Calculation: Detailed calculation of any remaining benefits, vacation days, or other entitlements
3. Project Handover Document: Detailed list of ongoing projects and their status, if applicable
4. Contact Handover List: List of key business contacts and relationships to be transferred
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