The Consent For Release of Information document is essential for organizations operating under German jurisdiction that need to obtain explicit authorization to share personal data with third parties. This document is particularly crucial given Germany's strict data protection regime, which combines GDPR requirements with additional provisions under the Federal Data Protection Act (BDSG). It should be used whenever an organization needs to share personal information beyond the scope of its original collection purpose or when explicit consent is required under data protection laws. The document typically includes detailed specifications about the types of information to be shared, the purpose of sharing, recipient details, duration of consent, and the data subject's rights. It's particularly important in sectors handling sensitive personal data, such as healthcare, financial services, or human resources, where clear documentation of consent is crucial for compliance.
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1. Parties: Identification of the data subject (person giving consent) and the data controller (organization requesting consent), including full contact details
2. Background: Brief context explaining why the information sharing is needed and the relationship between the parties
3. Definitions: Clear definitions of key terms used in the document, particularly technical terms and categories of data
4. Scope of Consent: Detailed description of what specific information/data will be shared or released
5. Purpose of Processing: Clear explanation of why the information is being collected and how it will be used
6. Recipients of Information: Identification of who will receive the information, including any third-party recipients
7. Duration of Consent: Specification of how long the consent remains valid and when it expires
8. Rights of the Data Subject: Explanation of privacy rights including right to withdraw consent, right to access, right to erasure, etc.
9. Data Protection Information: Information about how the data will be protected, stored, and secured
10. Signatures: Execution block with date and signatures of all parties
1. International Transfer Provisions: Required when data will be transferred outside the EU/EEA, detailing the safeguards in place
2. Special Categories of Data: Required when processing sensitive personal data (health, religious beliefs, etc.), including explicit acknowledgment
3. Processing by Automated Means: Required when automated decision-making or profiling will be performed
4. Financial Terms: Include if there are any costs associated with the information sharing
5. Emergency Contact Authorization: Include when consent extends to emergency contacts or medical emergencies
6. Professional Confidentiality Provisions: Required for specific professional contexts (medical, legal, financial services)
1. Schedule 1 - Categories of Personal Data: Detailed list of all specific data elements to be shared
2. Schedule 2 - Authorized Recipients: Complete list of all parties authorized to receive the information
3. Schedule 3 - Processing Activities: Detailed description of all processing activities to be performed with the data
4. Appendix A - Data Security Measures: Technical and organizational measures for data protection
5. Appendix B - Contact Information: Detailed contact information for data protection officers and relevant authorities
Authors
Relevant legal definitions
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Relevant Industries
Healthcare
Banking & Financial Services
Insurance
Education
Human Resources
Professional Services
Legal Services
Technology & Software
Public Sector
Research & Development
Pharmaceuticals
Social Services
Telecommunications
Relevant Teams
Legal
Compliance
Human Resources
Information Security
Data Protection
Risk Management
Operations
Client Services
Information Technology
Records Management
Privacy Office
Relevant Roles
Data Protection Officer
Privacy Manager
Compliance Officer
Legal Counsel
HR Manager
Information Security Manager
Risk Manager
Medical Records Administrator
Client Relations Manager
Operations Manager
IT Security Officer
Chief Privacy Officer
Records Manager
Compliance Specialist
Data Protection Specialist
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