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Confirmation Letter For Quotation for Germany

Confirmation Letter For Quotation Template for Germany

A Confirmation Letter for Quotation under German law (Angebotsbestätigung) is a formal business document that confirms the details of a previously submitted quotation. This document serves as an official acknowledgment and validation of the quoted terms, prices, and conditions. Operating under German jurisdiction, it must comply with the German Civil Code (BGB) and Commercial Code (HGB), particularly regarding contract formation and commercial communications. The document typically includes confirmation of pricing, scope of goods or services, delivery terms, validity period, and any special conditions, while ensuring all information meets German legal requirements for commercial correspondence.

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What is a Confirmation Letter For Quotation?

The Confirmation Letter for Quotation is a crucial document in German business transactions that serves to formalize and acknowledge the terms of a quotation before proceeding to contract formation. This document is typically used when a company wants to provide written confirmation of a quoted offer, ensuring clarity and certainty in commercial negotiations. Under German law, particularly the German Civil Code (BGB) and Commercial Code (HGB), such confirmation helps establish clear evidence of the terms offered and can prevent future disputes about the scope, pricing, or conditions of the quotation. The document is particularly important in complex transactions or when dealing with high-value goods or services, as it provides a clear paper trail of the commercial understanding between parties. It typically follows a formal quotation and precedes the final contract or purchase order, forming part of the pre-contractual documentation.

What sections should be included in a Confirmation Letter For Quotation?

1. Letterhead and Date: Company details, including full legal name, address, and contact information as required by German law

2. Recipient Details: Full name and address of the recipient, including their reference person if applicable

3. Reference Line: Clear reference to the original quotation number and date

4. Subject Line: Clear identification as a Confirmation Letter for Quotation (Angebotsbestätigung)

5. Confirmation Statement: Clear statement confirming receipt and acceptance of the quotation

6. Key Terms Summary: Summary of essential terms from the quotation including price, scope, and delivery terms

7. Validity Period: Confirmation of how long the quoted terms remain valid

8. Next Steps: Clear indication of what happens next and any action required from the recipient

9. Closing: Professional closing, including signature block with name and position of authorized signatory

What sections are optional to include in a Confirmation Letter For Quotation?

1. Special Conditions: Include when there are specific conditions or requirements that differ from standard terms

2. Payment Terms: Include when payment terms need special emphasis or differ from standard terms

3. Delivery Schedule: Include when delivery timing is complex or crucial to the quotation

4. Warranty Information: Include when specific warranty terms are part of the quotation

5. Compliance Statement: Include when dealing with regulated industries or special compliance requirements

6. Order Processing Information: Include when specific procedures need to be followed for order processing

What schedules should be included in a Confirmation Letter For Quotation?

1. Original Quotation: Attach the original quotation document for reference

2. Technical Specifications: Detailed technical specifications of quoted goods or services, if applicable

3. Terms and Conditions: Standard terms and conditions referenced in the confirmation

4. Price Breakdown: Detailed breakdown of quoted prices if complex pricing structure applies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions




















Clauses
















Relevant Industries

Manufacturing

Retail

Construction

Professional Services

Information Technology

Industrial Equipment

Automotive

Electronics

Consumer Goods

Healthcare

Engineering

Consulting

Wholesale Trade

Transportation and Logistics

Relevant Teams

Sales

Procurement

Commercial

Legal

Operations

Finance

Business Development

Contract Administration

Supply Chain

Project Management

Relevant Roles

Sales Manager

Account Executive

Procurement Manager

Commercial Director

Business Development Manager

Contract Administrator

Sales Representative

Purchasing Officer

Project Manager

Operations Manager

Legal Counsel

Commercial Manager

Finance Manager

Supply Chain Manager

Industries







Teams

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