The Confirmation Letter for Quotation is a crucial document in German business transactions that serves to formalize and acknowledge the terms of a quotation before proceeding to contract formation. This document is typically used when a company wants to provide written confirmation of a quoted offer, ensuring clarity and certainty in commercial negotiations. Under German law, particularly the German Civil Code (BGB) and Commercial Code (HGB), such confirmation helps establish clear evidence of the terms offered and can prevent future disputes about the scope, pricing, or conditions of the quotation. The document is particularly important in complex transactions or when dealing with high-value goods or services, as it provides a clear paper trail of the commercial understanding between parties. It typically follows a formal quotation and precedes the final contract or purchase order, forming part of the pre-contractual documentation.
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1. Letterhead and Date: Company details, including full legal name, address, and contact information as required by German law
2. Recipient Details: Full name and address of the recipient, including their reference person if applicable
3. Reference Line: Clear reference to the original quotation number and date
4. Subject Line: Clear identification as a Confirmation Letter for Quotation (Angebotsbestätigung)
5. Confirmation Statement: Clear statement confirming receipt and acceptance of the quotation
6. Key Terms Summary: Summary of essential terms from the quotation including price, scope, and delivery terms
7. Validity Period: Confirmation of how long the quoted terms remain valid
8. Next Steps: Clear indication of what happens next and any action required from the recipient
9. Closing: Professional closing, including signature block with name and position of authorized signatory
1. Special Conditions: Include when there are specific conditions or requirements that differ from standard terms
2. Payment Terms: Include when payment terms need special emphasis or differ from standard terms
3. Delivery Schedule: Include when delivery timing is complex or crucial to the quotation
4. Warranty Information: Include when specific warranty terms are part of the quotation
5. Compliance Statement: Include when dealing with regulated industries or special compliance requirements
6. Order Processing Information: Include when specific procedures need to be followed for order processing
1. Original Quotation: Attach the original quotation document for reference
2. Technical Specifications: Detailed technical specifications of quoted goods or services, if applicable
3. Terms and Conditions: Standard terms and conditions referenced in the confirmation
4. Price Breakdown: Detailed breakdown of quoted prices if complex pricing structure applies
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Construction
Professional Services
Information Technology
Industrial Equipment
Automotive
Electronics
Consumer Goods
Healthcare
Engineering
Consulting
Wholesale Trade
Transportation and Logistics
Relevant Teams
Sales
Procurement
Commercial
Legal
Operations
Finance
Business Development
Contract Administration
Supply Chain
Project Management
Relevant Roles
Sales Manager
Account Executive
Procurement Manager
Commercial Director
Business Development Manager
Contract Administrator
Sales Representative
Purchasing Officer
Project Manager
Operations Manager
Legal Counsel
Commercial Manager
Finance Manager
Supply Chain Manager
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