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Background Declaration Form for Germany

Background Declaration Form Template for Germany

A comprehensive legal document used in German employment contexts for collecting and verifying background information from job applicants or employees. The form complies with German data protection laws, GDPR requirements, and employment regulations, providing a structured framework for gathering personal history, professional experience, and other relevant background information. It includes mandatory privacy notices, explicit consent mechanisms, and clear statements about data processing practices, all aligned with German legal requirements and data protection standards.

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What is a Background Declaration Form?

The Background Declaration Form is a crucial document in German employment processes, designed to gather comprehensive information about potential or current employees while maintaining strict compliance with German privacy laws and GDPR requirements. It is typically used during hiring processes, security clearance procedures, or when employees move into positions requiring additional trust or responsibility. The form must balance the employer's legitimate need for information with the strong privacy protections under German law, including the Federal Data Protection Act (BDSG) and European data protection regulations. The document includes sections for personal information, employment history, educational background, and where legally permitted, criminal history declarations. It's essential to note that German law places significant restrictions on the types of background information that can be requested, making this form more limited in scope compared to similar documents in some other jurisdictions.

What sections should be included in a Background Declaration Form?

1. Personal Information: Basic identification details including full name, date of birth, current address, and contact information

2. Purpose Declaration: Clear statement of the purpose for collecting this information and how it will be used

3. Data Protection Notice: GDPR-compliant information about data processing, storage, and rights

4. Criminal History Declaration: Self-disclosure regarding relevant criminal convictions as permitted under German law

5. Employment History: Details of previous employment positions and reasons for leaving

6. Education and Qualifications: Information about educational background and professional qualifications

7. Truth Declaration: Declaration that all information provided is true and complete

8. Consent Section: Explicit consent for data processing and background verification

9. Signature Block: Date, place, and signature fields for the declarant

What sections are optional to include in a Background Declaration Form?

1. Financial Status Declaration: Optional section for positions requiring financial responsibility or trustworthiness

2. Professional Licenses: For positions requiring specific professional licenses or certifications

3. Security Clearance Information: For positions requiring security clearances or working in sensitive areas

4. Health Declaration: Only when legally permitted and relevant to specific job requirements

5. References Section: Optional section for providing professional references

What schedules should be included in a Background Declaration Form?

1. Privacy Notice: Detailed GDPR-compliant privacy notice explaining data processing practices

2. Document Requirements: List of supporting documents required to be submitted with the form

3. Rights Information: Detailed explanation of the declarant's rights under GDPR and German law

4. Processing Consent Form: Separate detailed consent form for specific data processing activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions






























Clauses

























Relevant Industries

Financial Services

Healthcare

Information Technology

Government/Public Sector

Education

Security Services

Transportation

Manufacturing

Professional Services

Telecommunications

Defense

Pharmaceuticals

Childcare Services

Legal Services

Critical Infrastructure

Relevant Teams

Human Resources

Legal

Compliance

Data Protection

Security

Risk Management

Executive Leadership

Finance

Information Technology

Operations

Relevant Roles

Chief Financial Officer

Security Officer

Data Protection Officer

Human Resources Manager

Compliance Officer

Senior Executive

Bank Teller

Childcare Worker

Healthcare Professional

Government Official

IT Security Specialist

Financial Controller

Legal Counsel

Treasury Manager

School Teacher

Security Guard

Aircraft Maintenance Technician

Nuclear Facility Worker

Prison Officer

Bank Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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