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Audit Confirmation Letter for Germany

Audit Confirmation Letter Template for Germany

A formal letter issued under German law that establishes the terms and scope of an audit engagement between an authorized German audit firm and its client company. The document complies with the German Commercial Code (HGB), Public Accountant Act (WPO), and German Auditing Standards (IDW). It outlines the responsibilities of both parties, confirms the auditor's independence, and details the specific confirmations required under German regulatory requirements. The letter serves as a crucial document in the audit process, establishing the framework for the examination of financial statements and related information in accordance with German legal and professional standards.

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Audit Confirmation Letter

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What is a Audit Confirmation Letter?

The Audit Confirmation Letter is a critical document in the German audit process, required under the German Commercial Code (HGB) and professional auditing standards. It is used to formally document the audit engagement terms, responsibilities, and specific confirmations between the audit firm and the client company. The letter must comply with German legal requirements, including the Public Accountant Act (WPO) and IDW Auditing Standards, and typically includes confirmations about financial statement accuracy, access to information, and management responsibilities. This document is particularly important in the German context due to strict regulatory requirements and the dual board system (Management Board and Supervisory Board) common in German companies. The Audit Confirmation Letter serves as a key reference point throughout the audit process and may be required for regulatory compliance, corporate governance purposes, or as part of group audit requirements.

What sections should be included in a Audit Confirmation Letter?

1. Letterhead and Date: Auditor's firm letterhead and current date

2. Addressee Details: Full details of the recipient entity, including company name, address, and responsible person

3. Subject Line: Clear identification of the audit period and purpose

4. Introduction: Identification of the audit engagement and reference to the appointment as auditors

5. Scope of Audit: Description of the audit scope, including relevant financial statements and reporting period

6. Management Responsibilities: Statement of management's responsibilities regarding financial statements and internal controls

7. Confirmation Requests: Specific items requiring confirmation, including financial statement accuracy and access to information

8. Independence Declaration: Confirmation of auditor's independence in accordance with German regulations

9. Professional Standards Reference: Reference to applicable German auditing standards and legal requirements

10. Signature Block: Formal signature section including auditor's professional qualifications and firm details

What sections are optional to include in a Audit Confirmation Letter?

1. Group Audit Considerations: Required when the entity is part of a group structure, addressing group audit requirements

2. Specific Industry Confirmations: Additional confirmations required for specific industries (e.g., banking, insurance)

3. Prior Period Adjustments: Needed when there are modifications to previous period figures

4. Regulatory Compliance: Special confirmations for regulated entities

5. Internal Control Matters: Detailed section on internal control when specific issues need to be addressed

6. Going Concern Considerations: Required when there are going concern issues to be addressed

What schedules should be included in a Audit Confirmation Letter?

1. Schedule of Confirmed Items: Detailed list of specific financial items requiring confirmation

2. Representation Details: Specific representations required from management

3. Information Request List: Detailed list of documents and information required for the audit

4. Timeline Schedule: Key dates and deadlines for the audit process

5. Specific Confirmations Appendix: Detailed confirmations required under German law and IDW standards

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses






























Relevant Industries

Financial Services

Manufacturing

Retail

Technology

Healthcare

Energy

Telecommunications

Real Estate

Transportation

Professional Services

Consumer Goods

Industrial Products

Public Sector

Non-Profit Organizations

Insurance

Relevant Teams

Finance

Accounting

External Audit

Internal Audit

Legal

Compliance

Risk Management

Corporate Governance

Treasury

Financial Reporting

Tax

Management Board

Supervisory Board

Relevant Roles

Chief Financial Officer

Financial Controller

Audit Partner

Senior Auditor

Managing Director

Compliance Officer

Financial Director

Head of Accounting

Corporate Secretary

Risk Manager

Internal Audit Manager

Board Member

Finance Manager

Accounting Manager

Management Board Member

Supervisory Board Member

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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