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1. Letter Header: Official letterhead, date, and reference number if applicable
2. Recipient Details: Full name and address of the party requesting the confirmation
3. Subject Line: Clear indication that this is a Confirmation of Ownership Letter and reference to the specific property/asset
4. Owner Identification: Complete details of the owner(s) including full legal name, address, and any registration numbers for legal entities
5. Property Description: Detailed description of the property or asset including all relevant identifying information (e.g., registration numbers, addresses, unique identifiers)
6. Confirmation Statement: Clear and unambiguous statement confirming ownership, including the date since when ownership has been held
7. Authentication: Signature block, official stamps if required, and any necessary notarization elements
1. Encumbrances Declaration: Statement regarding any existing liens, mortgages, or other encumbrances on the property - include when there are known encumbrances or when explicitly requested
2. Third Party Rights: Description of any third-party rights or interests in the property - include when applicable
3. Purpose Statement: Statement of the purpose for which the confirmation is being issued - include when requested by recipient or when the use is restricted
4. Duration of Validity: Specific statement about how long the confirmation is valid for - include when the confirmation needs to be time-limited
5. Legal Basis: Reference to relevant legal provisions supporting the confirmation - include when required for official purposes
1. Property Registration Extract: Official extract from the relevant property register confirming ownership
2. Identification Documents: Copies of identification documents of the owner(s)
3. Corporate Documents: For corporate owners, relevant company registry extracts or corporate resolutions
4. Previous Transfer Documentation: If relevant, documentation showing how ownership was acquired
5. Property Plans: Official plans or drawings of the property if applicable
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