A Service Termination Letter To Employee is a crucial human resources document used in Canadian workplaces when ending an employment relationship. This document must strictly adhere to both federal and provincial employment standards, including compliance with the Canada Labour Code or relevant provincial employment legislation. The letter serves multiple purposes: it formally documents the termination decision, outlines the terms of separation, specifies any severance or notice period arrangements, and details the final administration of benefits and compensation. It's essential in protecting both employer and employee interests, establishing clear communication of termination terms, and ensuring legal compliance. The document is particularly important in Canadian jurisdictions where specific notice periods, severance calculations, and employee rights must be carefully observed and documented.
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1. Letter Header: Company letterhead, date, and employee's full contact information
2. Formal Salutation: Professional greeting addressing the employee by name
3. Termination Statement: Clear and direct statement of employment termination, including effective date
4. Notice Period Details: Information about the notice period or pay in lieu of notice
5. Final Pay Information: Details of final salary, vacation pay, and any other outstanding compensation
6. Return of Company Property: List of company items to be returned and process for return
7. Continuation of Benefits: Information about benefit coverage termination or continuation
8. Reference Policy: Company's position on providing employment references
9. Closing and Signatures: Professional closing, signature block for authorized company representative
1. Severance Package Details: Used when offering additional severance beyond statutory requirements
2. Outplacement Services: Include when the company is providing career transition assistance
3. Non-Compete/Non-Solicitation Reminder: Include when employee is bound by existing restrictive covenants
4. Release Agreement Reference: When termination includes a separate release or settlement agreement
5. Performance/Cause Statement: Include only in for-cause terminations with specific reasons
6. Confidentiality Obligations: Reminder of ongoing confidentiality obligations, if applicable
1. Record of Employment: Required government document detailing employment history and termination
2. Benefits Summary: Detailed breakdown of benefit termination dates and conversion options
3. Final Pay Statement: Itemized statement of all final payments including salary, vacation pay, and severance
4. Company Property Checklist: Itemized list of company property to be returned
5. Release Agreement: If applicable, legal document releasing employer from claims in exchange for additional benefits
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