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1. Sender Information: Full name, address, and contact details of the person cancelling the reservation
2. Date: Current date when the cancellation letter is being written
3. Recipient Information: Name and address of the business/establishment where the reservation was made
4. Reservation Details: Reference number, dates, and type of reservation being cancelled
5. Cancellation Statement: Clear statement of intention to cancel the reservation
6. Cancellation Reason: Brief explanation for the cancellation
7. Request for Confirmation: Request for written confirmation of the cancellation
8. Closing and Signature: Professional closing, name, and signature of the sender
1. Refund Request: Details about deposit or prepayment refund requests, to be included when applicable
2. Force Majeure Declaration: Explanation of circumstances beyond control causing cancellation, used when claiming force majeure
3. Alternative Dates: Proposed alternative dates for future booking, if seeking to reschedule rather than purely cancel
4. Special Circumstances: Description of medical, emergency, or other special circumstances that may affect the cancellation policy
5. Insurance Information: Reference to travel insurance or relevant insurance coverage, if applicable to the cancellation
1. Proof of Payment: Copies of receipts or payment confirmations for any deposits or prepayments made
2. Original Booking Confirmation: Copy of the original reservation confirmation
3. Supporting Documentation: Any relevant documents supporting the cancellation reason (e.g., medical certificates, flight cancellation notices)
Hospitality
Tourism
Events and Conferences
Food and Beverage
Travel and Transportation
Entertainment
Accommodation Services
Business Services
Reservations
Customer Service
Front Office
Guest Relations
Operations
Bookings
Client Services
Administration
Events
Hospitality
Reservations Manager
Customer Service Representative
Hotel Manager
Event Coordinator
Booking Administrator
Front Desk Manager
Guest Relations Officer
Operations Manager
Venue Manager
Tourism Coordinator
Travel Agent
Hospitality Director
Restaurant Manager
Client Services Manager
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