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Lease Expiration Letter Template for Canada

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Key Requirements PROMPT example:

Lease Expiration Letter

"I need a Lease Expiration Letter for a residential tenant whose 12-month lease ends on March 31, 2025, with specific instructions about the move-out inspection and utility disconnection procedures."

Document background
The Lease Expiration Letter is a crucial document in Canadian property management and real estate operations, used when a landlord or property owner needs to formally communicate the natural conclusion of a lease term. This document is particularly important in jurisdictions across Canada where specific notice requirements and tenant rights are protected under provincial legislation. The letter serves multiple purposes: it confirms the lease end date, outlines move-out procedures, addresses security deposit returns, and ensures compliance with local tenancy laws. Typically used between 60 to 90 days before lease expiration, this document helps prevent misunderstandings and potential legal disputes by clearly documenting the termination process. The Lease Expiration Letter can be used for both residential and commercial properties, though specific requirements may vary by province and property type.
Suggested Sections

1. Sender Information: Full legal name and address of the landlord/property management company

2. Date: Current date when the letter is being sent

3. Recipient Information: Full name and address of the tenant(s)

4. Property Details: Complete address and unit number of the leased property

5. Lease Reference: Original lease date and any relevant lease agreement references

6. Expiration Notice: Clear statement of lease expiration date and confirmation that renewal will not be offered

7. Move-out Requirements: Specific expectations for property condition and move-out procedures

8. Security Deposit: Information about the security deposit return process

9. Closing: Professional closing with contact information for questions or concerns

10. Signature Block: Space for landlord/authorized representative signature and date

Optional Sections

1. Outstanding Payments: Include if there are any unpaid rent or other charges that need to be addressed before move-out

2. Property Inspection: Include if scheduling a specific move-out inspection is required or desired

3. Keys Return: Include if there are specific instructions for returning keys, fobs, or access cards

4. Forwarding Address Request: Include if tenant's forwarding address needs to be collected for security deposit return

5. Utilities Transfer: Include if there are specific requirements for transferring or disconnecting utilities

6. Personal Property: Include if there needs to be specific mention of abandoned property procedures

Suggested Schedules

1. Move-out Checklist: Detailed list of cleaning and maintenance requirements for property return

2. Property Condition Report Form: Form to be completed during final inspection

3. Utility Transfer Form: If required by property management for utility disconnection/transfer

4. Forwarding Address Form: Standard form for collecting tenant's forwarding address

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses
















Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Office Space

Industrial Property

Multi-family Housing

Student Housing

Senior Living

Relevant Teams

Property Management

Legal

Operations

Leasing

Asset Management

Tenant Relations

Administration

Compliance

Facilities Management

Document Control

Relevant Roles

Property Manager

Leasing Agent

Real Estate Manager

Facility Manager

Asset Manager

Property Administrator

Legal Counsel

Tenant Relations Coordinator

Operations Manager

Compliance Officer

Portfolio Manager

Building Manager

Regional Property Director

Lease Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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