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Flat Fee Engagement Letter

Flat Fee Engagement Letter Template for Canada

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Key Requirements PROMPT example:

Flat Fee Engagement Letter

"I need a Flat Fee Engagement Letter for my law firm's corporate registration services, with a fixed fee of $2,500 CAD, including provisions for multiple shareholders and electronic document signing capabilities."

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Document background
The Flat Fee Engagement Letter is a crucial document used in Canadian legal practice when establishing a fixed-price professional relationship between a law firm and client. It serves as an alternative to traditional hourly billing arrangements, providing cost certainty for specific legal services. This document becomes necessary when both parties agree to a predetermined fee for a well-defined scope of legal work, commonly used in transactions, corporate filings, immigration matters, or other predictable legal services. The letter must comply with provincial law society regulations and professional conduct rules, while clearly articulating the terms of engagement, service limitations, and mutual obligations. It's particularly valuable for businesses and individuals seeking budget predictability in their legal expenses while ensuring comprehensive legal representation.
Suggested Sections

1. Client Identification: Clear identification of the client(s) and matter reference

2. Introduction and Thank You: Opening paragraph thanking the client for choosing the firm

3. Scope of Services: Detailed description of legal services to be provided and any specific exclusions

4. Flat Fee Amount: Clear statement of the flat fee amount and what it covers

5. Payment Terms: When and how payment is to be made, including any deposit requirements

6. Client Responsibilities: Outline of client's obligations including providing accurate information and timely responses

7. Communication Protocol: How and when communications will occur between lawyer and client

8. Document Retention: Information about how client documents and files will be maintained

9. Termination Provisions: Circumstances under which either party may end the engagement

10. Acceptance: Instructions for accepting the engagement and returning the letter

Optional Sections

1. Multiple Client Provisions: Required when representing multiple clients in the same matter, addressing potential conflicts

2. Third Party Payment Arrangements: Include when someone other than the client will be paying the fees

3. Related Matters: When the engagement relates to other ongoing legal matters

4. Language Rights: Required in jurisdictions with language requirements (e.g., Quebec)

5. Insurance Coverage: When the matter involves insurance coverage or reporting obligations

6. Associate Counsel: When other lawyers or firms may be involved in providing services

Suggested Schedules

1. Schedule A - Detailed Scope of Services: Comprehensive breakdown of included and excluded services

2. Schedule B - Fee Calculation: Detailed breakdown of how the flat fee was calculated

3. Schedule C - Client Information Form: Form for collecting detailed client information and conflicts checking

4. Appendix 1 - General Terms and Conditions: Standard terms and conditions of the firm's engagement

5. Appendix 2 - Privacy Policy: Firm's privacy policy and information handling practices

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



















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Relevant Industries

Legal Services

Professional Services

Real Estate

Technology

Healthcare

Manufacturing

Financial Services

Construction

Retail

Non-Profit

Education

Entertainment

Transportation

Energy

Relevant Teams

Legal

Executive Leadership

Finance

Operations

Procurement

Risk Management

Compliance

Human Resources

Corporate Governance

Administration

Relevant Roles

General Counsel

Legal Director

Chief Legal Officer

Corporate Secretary

Chief Executive Officer

Chief Financial Officer

Business Owner

Managing Director

Operations Manager

Procurement Manager

Contract Manager

Legal Operations Manager

Risk Manager

Compliance Officer

Human Resources Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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