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Building Management Contract for Canada

Building Management Contract Template for Canada

A comprehensive legal agreement governed by Canadian law that establishes the relationship between a property owner and a building management service provider. This contract outlines the scope of management services, responsibilities of both parties, financial arrangements, reporting requirements, and operational procedures for the effective management of real estate properties. It incorporates relevant Canadian federal and provincial regulations, including property management laws, health and safety requirements, and building codes, while ensuring compliance with local jurisdictional requirements.

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Building Management Contract

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What is a Building Management Contract?

The Building Management Contract serves as a crucial legal framework for property management relationships in Canada. It is typically used when property owners wish to delegate the day-to-day operations and maintenance of their real estate assets to professional management companies. The document encompasses essential elements such as service specifications, financial terms, reporting requirements, and compliance with Canadian federal and provincial regulations. This contract type is particularly important for ensuring clear accountability, risk allocation, and service standards in property management relationships. It includes detailed provisions for maintenance, security, tenant relations, financial management, and emergency procedures, while addressing specific requirements of Canadian property law and building regulations.

What sections should be included in a Building Management Contract?

1. Parties: Identification of the property owner and the building management company

2. Background: Context of the agreement, including property details and purpose of engagement

3. Definitions: Key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the building manager and duration of the contract

5. Building Manager's Services: Core services to be provided, including maintenance, security, cleaning, and tenant relations

6. Property Owner's Obligations: Responsibilities of the property owner, including providing access and information

7. Financial Management: Budget management, reporting, and accounting responsibilities

8. Fees and Payment Terms: Management fees, payment schedule, and reimbursable expenses

9. Insurance and Liability: Required insurance coverage and allocation of risks

10. Staff and Contractors: Requirements for hiring and managing staff and third-party contractors

11. Reporting and Records: Required reports, documentation, and record-keeping obligations

12. Termination: Grounds and procedures for contract termination

13. Dispute Resolution: Process for resolving disputes between parties

14. General Provisions: Standard contract clauses including notices, amendments, and governing law

What sections are optional to include in a Building Management Contract?

1. Environmental Management: Special provisions for green building management and sustainability initiatives

2. Emergency Response: Specific procedures for emergency situations, required for high-risk or special-use buildings

3. Tenant Relations: Detailed procedures for managing tenant relationships, required for multi-tenant buildings

4. Capital Improvements: Procedures for managing major renovations or improvements, needed for older buildings or those requiring significant upgrades

5. Special Facilities Management: Management of specific facilities like parking, gym, or conference facilities

6. Security Services: Detailed security requirements for high-security buildings or sensitive locations

What schedules should be included in a Building Management Contract?

1. Schedule A - Property Details: Detailed description of the managed property including address, facilities, and equipment

2. Schedule B - Services Specification: Detailed breakdown of all management services to be provided

3. Schedule C - Fee Structure: Detailed breakdown of management fees, additional charges, and payment terms

4. Schedule D - Key Performance Indicators: Performance metrics and standards for evaluating building management services

5. Schedule E - Staff Requirements: Minimum staffing levels and qualifications required

6. Schedule F - Operating Procedures: Standard operating procedures for routine building management tasks

7. Schedule G - Emergency Procedures: Detailed emergency response and business continuity procedures

8. Schedule H - Reporting Templates: Standard forms and templates for required reports

9. Appendix 1 - Insurance Requirements: Detailed insurance coverage requirements and minimum limits

10. Appendix 2 - Building Systems Inventory: List of all building systems and equipment under management

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions




































Clauses






































Relevant Industries

Commercial Real Estate

Residential Real Estate

Property Management

Facilities Management

Real Estate Investment

Property Development

Building Maintenance

Asset Management

Retail Property

Office Property

Industrial Property

Multi-family Residential

Mixed-use Development

Relevant Teams

Legal

Real Estate

Property Management

Facilities Management

Operations

Asset Management

Maintenance

Finance

Risk Management

Compliance

Procurement

Administrative Services

Relevant Roles

Property Manager

Facility Manager

Building Operations Manager

Asset Manager

Real Estate Manager

Operations Director

Building Superintendent

Property Operations Supervisor

Maintenance Manager

General Manager - Properties

Chief Operating Officer

Real Estate Director

Facilities Director

Building Services Manager

Property Administrator

Real Estate Counsel

Legal Counsel

Contracts Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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