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The Assignment Confirmation Letter is a crucial document in Canadian business practice used to formalize temporary changes in an employee's role, location, or reporting structure. It is typically issued when an employee is being assigned to a different department, project, or location, either within the same organization or to a host organization, for a defined period. This document serves multiple purposes: it confirms the terms of the assignment, protects both employer and employee interests, ensures compliance with Canadian employment laws, and provides clear documentation for HR and payroll purposes. The Assignment Confirmation Letter should include all pertinent details about the temporary arrangement, including duration, compensation adjustments, benefits, reporting relationships, and return conditions. It's particularly important in Canadian jurisdictions where employment terms must be clearly documented to comply with provincial and federal employment standards.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Salutation: Professional greeting to the assignee

3. Opening Paragraph: Reference to previous discussions and purpose of the letter

4. Assignment Details: Key information including role, location, and duration of assignment

5. Reporting Structure: Information about who the assignee will report to during the assignment

6. Compensation and Benefits: Confirmation of salary, benefits, and any assignment-specific allowances

7. Start Date and Duration: Clear statement of when the assignment begins and ends

8. Current Role Status: Clarification of what happens to the employee's current role during assignment

9. Closing and Signatures: Formal closing, space for signatures of both parties