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1. Letterhead and Date: Official letterhead of the issuing institution and current date
2. Recipient Details: Full name and address of the recipient
3. Reference Information: Related contract numbers, transaction references, or project identifiers
4. Payment Confirmation: Clear statement confirming receipt of the advance payment, including the exact amount and date received
5. Payment Purpose: Specific purpose or project for which the advance payment is made
6. Terms and Conditions: Key conditions governing the advance payment, including how it will be applied or credited
7. Next Steps: Clear outline of what happens next and any immediate actions required
8. Contact Information: Details of the relevant contact person for any queries
9. Signature Block: Authorized signatory details and signature
1. Security Arrangements: Details of any security or guarantees provided against the advance payment, included when specific security measures are in place
2. Interest Terms: Information about any interest applicable to the advance payment, included when interest arrangements exist
3. Refund Conditions: Terms for refund of the advance payment, included when specific refund scenarios need to be addressed
4. Currency Exchange Details: Relevant exchange rate information, included for international transactions
5. Milestone Schedule: Timeline for utilization of the advance payment, included when payment is linked to project milestones
1. Payment Details Schedule: Detailed breakdown of the advance payment components if multiple items or categories are involved
2. Bank Details Confirmation: Confirmation of the bank account details used for the transaction
3. Supporting Documents: List of relevant supporting documents received with the advance payment
4. Security Documentation: Copies or details of any security instruments or guarantees provided
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Finance
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Treasury
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Commercial
Contract Administration
Accounts Receivable
Project Management
Risk Management
Corporate Governance
Finance Manager
Project Manager
Contract Administrator
Treasury Manager
Chief Financial Officer
Accounts Receivable Manager
Commercial Director
Legal Counsel
Banking Relationship Manager
Procurement Manager
Financial Controller
Company Secretary
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