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Two Reference Letters are essential documents in the Belgian professional landscape, commonly required during job applications, career transitions, or academic submissions. These letters must comply with Belgian privacy laws, including GDPR and the Belgian Privacy Act of 2018, while providing meaningful insights into an individual's professional history. The documents typically combine both factual employment verification and qualitative assessment of performance and capabilities. Reference letters in Belgium must be carefully worded to avoid potential liability issues while remaining informative and useful for their intended purpose. They should exclude any discriminatory language as per Belgian anti-discrimination legislation and maintain a balanced, objective tone. These letters are particularly important in the Belgian context, where formal documentation of employment history and professional recommendations carry significant weight in hiring decisions.

1. Letter Date and Contact Information: Writer's complete contact details and current date

2. Addressee Information: 'To Whom It May Concern' or specific recipient details if known

3. Introduction and Relationship Context: States the purpose of the letter and establishes the writer's relationship with the subject

4. Period of Association: Specific dates or duration of professional relationship

5. Role and Responsibilities: Description of the subject's position and key responsibilities

6. Performance Assessment: Evaluation of work quality, skills, and achievements

7. Character Reference: Brief description of personal qualities and work ethics

8. Closing Statement: Recommendation statement and invitation for further contact

9. Signature Block: Writer's name, title, and signature