The Termination Letter is a critical employment document used in Belgium to formally communicate the end of an employment relationship. It must be drafted in accordance with Belgian employment law, particularly the Employment Contracts Act and relevant Collective Bargaining Agreements. This document is required whenever an employer wishes to terminate an employee's contract, whether through standard notice periods or immediate termination with payment in lieu of notice. The letter must contain specific elements required by Belgian law, including clear identification of parties, termination date, notice period details, and any specific provisions based on the employee's status or situation. A properly drafted Termination Letter is essential for legal compliance and risk management, as errors or omissions could lead to legal challenges or additional compensation requirements under Belgian employment law.
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Key Requirements PROMPT example:
Termination Letter
"I need a Termination Letter for a senior software developer with 8 years of service, including a 5-month notice period starting March 1, 2025, and provisions for company laptop return and ongoing project handover obligations."
1. Header with Company Details: Official company letterhead including full legal name, address, and registration details
2. Employee Information: Full name, address, and position of the employee being terminated
3. Date: The official date of the termination letter
4. Subject Line: Clear indication that this is a termination notice (e.g., 'Notice of Employment Termination')
5. Termination Statement: Clear and unambiguous statement of the employment contract termination
6. Notice Period Details: Specification of the notice period duration and start/end dates
7. Final Settlement Information: Overview of final payment, including salary, holiday pay, and other benefits
8. Company Property Return: List of company items to be returned
9. Signature Block: Space for employer's signature, name, and title
1. Reason for Termination: Required only if specifically requested by employee under CBA No. 109 or if termination is for cause
2. Garden Leave Provisions: Include when employee is being placed on garden leave during notice period
3. Non-Compete Reminder: Include if employment contract contained non-compete clauses
4. Outplacement Services: Required for employees entitled to outplacement support under Belgian law
5. Immediate Termination Details: Include in case of termination for serious cause or payment in lieu of notice
6. Special Protection Notice: Required when terminating protected workers (e.g., pregnant workers, union representatives)
7. Reference Offer: Optional offer to provide employment references
1. Notice Period Calculation: Detailed calculation of notice period based on seniority and applicable law
2. Final Settlement Breakdown: Detailed breakdown of all final payments including holiday pay, bonuses, and other benefits
3. Company Property List: Detailed inventory of company property to be returned
4. Outplacement Details: Information about outplacement services if applicable
5. C4 Form: Official unemployment document required under Belgian law
6. Individual Account Statement: Final statement of earnings and deductions for the year
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