The Data Consent Form is a crucial document required whenever an organization collects and processes personal data in Belgium. This document ensures compliance with both the EU General Data Protection Regulation (GDPR) and Belgian data protection laws, particularly the Law of 30 July 2018. The form must be used prior to collecting personal data from individuals (data subjects) and should clearly outline the specific purposes for data processing, the types of data being collected, and the data subject's rights. The Data Consent Form must be provided in the appropriate official language depending on the Belgian region (Dutch, French, or German) and must ensure that consent is freely given, specific, informed, and unambiguous, with clear instructions on how consent can be withdrawn. It serves as a legal record of obtained consent and helps organizations demonstrate compliance with data protection requirements.
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1. Identity of the Data Controller: Clear identification of the organization collecting and processing the data, including contact details and Data Protection Officer information if applicable
2. Purpose of Data Collection: Specific explanation of why the personal data is being collected and how it will be used
3. Types of Personal Data: Detailed list of all personal data that will be collected and processed
4. Processing Activities: Description of how the personal data will be processed, stored, and protected
5. Data Subject Rights: Clear explanation of individual rights under GDPR including right to withdraw consent, access data, request deletion, etc.
6. Data Retention Period: Information about how long the data will be kept and criteria used to determine this period
7. Data Sharing: Information about any third parties with whom the data may be shared and for what purposes
8. Consent Declaration: Clear statement of consent with signature/acknowledgment section
9. Contact Information: Details for how to contact the organization regarding data protection matters
1. International Transfers: Include when personal data may be transferred outside the EU/EEA, explaining safeguards in place
2. Specific Processing Activities: Include when special categories of data (health, biometric, etc.) are being processed
3. Marketing Preferences: Include when data may be used for marketing purposes, with separate consent options
4. Automated Decision Making: Include when automated decision-making or profiling will be performed
5. Children's Data Processing: Include when collecting data from minors, including parental consent requirements
6. Cookie Policy Reference: Include when the consent form relates to website usage and cookie collection
1. Privacy Policy: Detailed privacy policy providing comprehensive information about data processing practices
2. Data Processing Activities: Detailed list of specific processing activities and their purposes
3. Third Party Processors: List of data processors and their roles in data processing
4. Technical and Security Measures: Description of security measures implemented to protect personal data
5. Withdrawal Form: Template form for withdrawing consent
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