The Volunteer Release And Waiver Of Liability Form is an essential document for Australian organizations engaging volunteers across various sectors. It serves as a vital risk management tool, protecting both the organization and volunteers while clearly defining the parameters of the volunteer relationship. This document should be used before commencing any volunteer activities and includes crucial elements such as liability waivers, acknowledgment of risks, emergency contact information, and medical treatment authorization. The form ensures compliance with Australian legislation, including state-specific Volunteers Protection Acts and the Work Health and Safety Act 2011 (Cth). It's particularly important for organizations to maintain these signed forms as part of their volunteer management records and risk mitigation strategy.
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1. Parties: Identifies the organization and the volunteer, including full legal names and contact details
2. Background: Brief context about the volunteer program and purpose of the agreement
3. Definitions: Defines key terms used throughout the document including 'Volunteer Activities', 'Claims', 'Release', etc.
4. Acknowledgment of Voluntary Participation: Statement confirming the volunteer's willing participation and understanding that they are not an employee
5. Description of Volunteer Activities: Outlines the general nature and scope of activities the volunteer may be asked to perform
6. Assumption of Risk: Volunteer's acknowledgment of potential risks associated with the activities
7. Waiver and Release: The core release of liability, specifically outlining what claims are being waived
8. Medical Treatment Authorization: Consent for emergency medical treatment if needed during volunteer activities
9. Insurance Coverage: Statement regarding any insurance coverage provided by the organization and its limitations
10. Term and Termination: Duration of the agreement and how either party can terminate the volunteer relationship
11. Governing Law: Specifies that Australian law governs the agreement and identifies relevant jurisdiction
12. Execution: Signature blocks for both parties, including witness signatures if required
1. Photo and Media Release: Optional section for obtaining permission to use volunteer's image or recordings in promotional materials
2. Confidentiality Agreement: Required when volunteers may have access to sensitive or confidential information
3. Intellectual Property Rights: Needed when volunteers might create or contribute to copyrightable works
4. Code of Conduct: Additional section for organizations with specific behavioral expectations or values
5. COVID-19 or Health Declaration: Temporary or specific health-related declarations when required by circumstances
6. Working with Children Declaration: Required when volunteer work involves contact with minors
7. Vehicle Use: Added when volunteers may need to use their own or organization's vehicles
1. Schedule A - Specific Activities Description: Detailed list and description of specific volunteer activities and associated risks
2. Schedule B - Emergency Contact Information: Volunteer's emergency contact details and relevant medical information
3. Schedule C - Organization Policies: Reference to or inclusion of relevant organizational policies that apply to volunteers
4. Appendix 1 - Safety Procedures: Specific safety procedures and protocols relevant to the volunteer activities
5. Appendix 2 - Insurance Summary: Summary of insurance coverage provided by the organization for volunteers
Authors
Relevant legal definitions
Clauses
Relevant Industries
Non-profit
Charitable Organizations
Education
Healthcare
Sports and Recreation
Arts and Culture
Environmental Conservation
Community Services
Religious Organizations
Festival and Event Management
Youth Services
Aged Care
Emergency Services
Animal Welfare
Heritage and Conservation
Relevant Teams
Human Resources
Legal
Risk Management
Operations
Community Engagement
Volunteer Services
Event Management
Program Management
Compliance
Administration
Relevant Roles
Volunteer Coordinator
Program Manager
Community Engagement Officer
Event Manager
HR Manager
Risk Management Officer
Operations Manager
CEO
Executive Director
Legal Counsel
Compliance Officer
Project Coordinator
Volunteer Services Manager
Community Relations Manager
Safety Officer
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