The Third Party Credit Card Authorization Form Hotel is a critical document used in the Australian hospitality industry when a person wishes to pay for hotel accommodations or services on behalf of another guest. This situation commonly arises with business travel, family bookings, or gift stays. The form ensures compliance with Australian privacy laws, financial regulations, and payment card industry standards while protecting both the hotel and the cardholder. It typically includes the cardholder's details, guest information, authorization limits, and specific terms of use. The document must adhere to the Privacy Act 1988 (Cth) for handling personal information and relevant financial services regulations. It serves as a legal record of authorization and helps prevent disputes while facilitating smooth check-in processes.
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1. Form Title and Hotel Information: Hotel's official letterhead, logo, contact details, and clear title indicating this is a credit card authorization form
2. Cardholder Information: Details of the credit card owner including full name, billing address, phone number, and email
3. Guest Information: Details of the guest(s) who will be staying at the hotel if different from the cardholder
4. Credit Card Information: Secure section for credit card details including card type, number (partially masked), expiration date, and CVV
5. Authorization Details: Specific charges being authorized, including maximum amount if applicable, and duration of authorization
6. Terms and Conditions: Standard terms including liability, cancellation policy, and privacy statement
7. Authorization Statement: Clear statement of authorization and acknowledgment of terms
8. Signature Block: Space for cardholder signature, date, and any witness requirements
1. Specific Charge Authorization: Detailed breakdown of specific charges being authorized (used when authorization is for specific items rather than general charges)
2. Additional Guest Privileges: Authorization for additional guest privileges like room service or spa treatments (used for premium or extended stay bookings)
3. Corporate Account Information: Additional section for corporate account details (used when the card is a corporate card)
4. Multiple Stay Authorization: Details for multiple or recurring stays (used for frequent guests or extended arrangements)
5. Digital Signature Instructions: Instructions for electronic signature process (used when form is processed digitally)
1. Schedule A - Authorized Charges List: Detailed list of all charges that may be applied to the card, including room rates, incidentals, and maximum amounts
2. Schedule B - Privacy Notice: Detailed privacy notice explaining how credit card and personal information will be handled and stored
3. Appendix 1 - Hotel Policies: Reference to relevant hotel policies affecting the authorization (cancellation policy, check-in/out times, etc.)
4. Appendix 2 - Identification Documents: Copies or details of identification documents provided by the cardholder for verification
Authors
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Business Travel
Corporate Services
Financial Services
Accommodation Services
Event Management
Travel Management
Relevant Teams
Front Office
Reservations
Finance
Accounts Receivable
Legal
Compliance
Risk Management
Guest Services
Corporate Sales
Operations
Relevant Roles
Hotel Manager
Front Office Manager
Reservations Manager
Financial Controller
Accounts Receivable Clerk
Revenue Manager
Compliance Officer
Legal Counsel
Risk Manager
Corporate Travel Manager
Booking Coordinator
Guest Services Manager
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